Research & Development Purchaser

Gingersnaps; Pasig; On-site; PHP 360,000 - 540,000; Full time

Job summary

Gingersnaps is seeking a purchasing professional to manage fabric and trims development and sourcing, negotiate MOQs and lead times, and ensure timely delivery of materials for the fashion line. You will handle MOQs, cost studies, supplier coordination, and maintain critical purchasing documentation.

The role requires 2–3 years in purchasing within garment/retail, strong negotiation and Excel/ERP skills, and a meticulous, multi-tasking mindset to meet production deadlines.

Qualifications

• Bachelor's degree in Purchasing, Supply Chain Management, Business Administration, Merchandising, or related field.
• 2–3 years of experience in purchasing, sourcing, procurement, or related role, preferably in garment/apparel/retail.
• Experience in fabric and trims sourcing, supplier coordination, and purchase order management.
• Strong negotiation skills with the ability to negotiate pricing, MOQ, lead times, payment terms, and delivery schedules.
• Knowledge of fabric, trims, accessories, and garment-related materials is highly preferred.
• Experience in supplier canvassing, cost analysis, quotation comparison, and purchase order processing.
• Ability to monitor material development, booking, shipment schedules, and delivery status to ensure timely availability.
• Strong attention to detail in reviewing BOMs, quotations, invoices, packing lists, inspection reports, and other purchasing documents.
• Proficient in Microsoft Excel and comfortable working with purchasing reports, monitoring tools, and ERP systems.
• Strong analytical, organizational, and problem-solving skills.
• Excellent communication and coordination skills, with the ability to work effectively with suppliers and cross-functional teams.
• Highly organized, proactive, detail-oriented, and able to manage multiple priorities and deadlines.
• Demonstrates integrity and discretion in handling confidential purchasing and supplier information.

Responsibilities

• Handle assigned collections and independent accessories.
• Manage fabric and trims development and sourcing, including negotiation of price, lead time, and MOQ.
• Obtain and maintain copies of OEKO-TEX certifications.
• Prepare MOQ Excess Form with fabric swatch and post on bulletin board.
• Prepare and submit cost studies and canvass sheets.
• Process, place, and monitor purchase orders for timely delivery.
• Update Collection Monitoring Board daily with status of fabric and trims and ETD/ETA.
• Ensure timely arrival of fabrics and trims meeting quality standards.
• Obtain packing lists, invoices, inspection reports, and required shipping documents.
• Process payment requests and ensure quantities align with payments.
• Review excess reports and identify opportunities to reuse excess materials.
• Review and verify BOM accuracy (initial and final).
• Negotiate and resolve supplier claims when necessary.
• Organize purchasing documents and maintain confidentiality.
• Prepare and update purchasing files: Fabric & Trims Summary/Allocation, PO, TT Payment, Quotation/Canvass, Development Files, Weekly Excess Reports, Order Summary Status, Shipment Schedules.
• Perform other duties as assigned by the Company.

Skills

Negotiation

Vendor coordination

Analytical skills

Attention to detail

Communication

Education

Bachelor's degree in Purchasing

Tools

Microsoft Excel

ERP systems

Job description

Job Description

• Handle assigned collections and independent accessories.

• Manage fabric and trims development and sourcing, including negotiation of price, lead time, and minimum order quantity (MOQ).

• Obtain and maintain copies of suppliers' OEKO-TEX certifications.

• In case of MOQ bookings with expected excess quantities, prepare the MOQ Excess Form, attach the corresponding fabric swatch, and post it on the designated bulletin board in the Creative Department.

• Prepare and submit cost studies and canvass sheets.

• Process, place, and monitor purchase orders to ensure timely delivery.

• Update the Collection Monitoring Board daily, including the status of fabric and trims under development, booking, shipment samples, and estimated time of departure (ETD) and estimated time of arrival (ETA).

• Ensure the timely arrival of fabrics and trims based on production and Merchandising requirements, while ensuring that materials meet quality standards.

• Obtain copies of suppliers' packing lists, invoices, inspection reports, and other required shipping documents prior to shipment.

• Process payment requests and ensure that delivered quantities are 100% consistent with the quantities paid for.

• Review excess reports and identify opportunities to utilize excess materials for future collections.

• Review and verify the accuracy of initial and final Bill of Materials (BOM).

• Negotiate and resolve supplier claims, when necessary.

• Organize purchasing documents and maintain the confidentiality of sensitive information.

• Prepare, maintain, and update the following purchasing documents and files:

  • Fabric & Trims Summary

  • Fabric & Trims Allocation

  • Purchase Orders

  • TT Payment Transmittal & Instructions

  • Quotation/Canvass Sheets

  • Collection Clear Books/Development Files

  • Weekly Excess Reports

  • Order Summary Status

  • Shipment Schedules

• Perform other duties and functions as may be assigned by the Company from time to time.

Qualifications

• Bachelor's degree in Purchasing, Supply Chain Management, Business Administration, Merchandising, or a related field.

• At least 2-3 years of experience in purchasing, sourcing, procurement, or a related role, preferably in the garment, apparel, or retail industry.

• Experience in fabric and trims sourcing, supplier coordination, and purchase order management.

• Strong negotiation skills with the ability to negotiate pricing, MOQ, lead times, payment terms, and delivery schedules.

• Knowledge of fabric, trims, accessories, and garment-related materials is highly preferred.

• Experience in supplier canvassing, cost analysis, quotation comparison, and purchase order processing.

• Ability to monitor material development, booking, shipment schedules, and delivery status to ensure timely availability.

• Strong attention to detail in reviewing BOMs, quotations, invoices, packing lists, inspection reports, and other purchasing documents.

• Proficient in Microsoft Excel and comfortable working with purchasing reports, monitoring tools, and ERP systems.

• Strong analytical, organizational, and problem-solving skills.

• Excellent communication and coordination skills, with the ability to work effectively with suppliers and cross-functional teams.

• Highly organized, proactive, detail-oriented, and able to manage multiple priorities and deadlines.

• Demonstrates integrity and discretion in handling confidential purchasing and supplier information.