Remote Shared Services Specialist - Finance, Payroll & Ops

Virtual Staff 365; Philippines; Remote; PHP 300,000 - 420,000; Full time

Benefits offered by this job

Permanent work-from-home setup

Dayshift (AEST hours)

Full-time job

HMO (STAFF only)

Annual leave

13-month pay

Government-mandated benefits

Job summary

Virtual Staff 365 is seeking a Shared Services Officer to deliver finance, payroll, and compliance administration across national workflows from a permanent work-from-home setup. The role supports supplier invoices, billing, and reporting while maintaining records and ensuring timely responses for Australian sites.

The ideal candidate has administration and shared services experience, strong Excel skills, and meticulous attention to detail.

Qualifications

• Experience in administration, shared services, or transactional financial support.
• Strong working knowledge of Microsoft Excel and office software.
• High accuracy in data entry and documentation.
• Excellent written and verbal communication in Australian English.

Responsibilities

• Process supplier invoices and general ledger coding following work instructions.
• Assist with accounts receivable, recurring billing, and credit requests.
• Prepare monthly operational and financial reporting packages.
• Maintain customer and supplier records and monitor shared finance inboxes.
• Raise purchase orders and escalate missing approvals or non-standard transactions.
• Enter operational data using CargoWise and related systems.
• Support payroll data preparation and roster administration tasks.
• Assist with payroll discrepancies and workforce reporting.
• Upload WHS records, inspections, and minutes into DoneSafe and maintain compliance registers.

Skills

Administration

Shared Services

Data Entry

Attention to detail

Tools

CargoWise

DoneSafe

Elmo

Evolve

SharePoint

Microsoft Excel

Job description

Virtual Staff 365 is seeking a Shared Services Officer to deliver finance, payroll, and compliance administration across national workflows from a permanent work-from-home setup. The role supports supplier invoices, billing, and reporting while maintaining records and ensuring timely responses for Australian sites.

The ideal candidate has administration and shared services experience, strong Excel skills, and meticulous attention to detail.