Remote Sales & Operations Administrator

MicroSourcing; Manila; Remote; PHP 502,000 - 725,000; Full time

Benefits offered by this job

Healthcare from day one

Dependent coverage

Paid time-off with cash conversion

Life insurance

Performance bonuses

Team events

Job summary

MicroSourcing is seeking a Sales Administrator to support the revenue engine across Sales, Operations, Marketing, and Customer Experience. The role emphasizes administrative coordination, data integrity, and cross‑department collaboration in a fast-paced environment.

The ideal candidate is highly organized, detail-oriented, and comfortable handling service agreements, controls, and installation projects while thriving in a remote work setup with flexible arrangements.

Qualifications

• Minimum 2 years in an administrative, operations coordinator, or sales support role.
• Experience using HubSpot CRM or a comparable CRM platform.
• Proficiency with Google Workspace (Drive, Docs, Sheets, Gmail, Calendar).
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities across departments with minimal supervision.
• Excellent written and verbal communication skills.

Responsibilities

• Serve as the operational liaison between the Sales team and core service divisions, ensuring seamless customer handoffs and consistent communication across departments.
• Coordinate new service agreement customer handoffs to the Service team.
• Support survey and building data collection for prospective service agreement customers.
• Manage new customer handoffs to the Controls team.
• Coordinate job setup, pricing documentation, and rebate tracking.
• Maintain accurate records for all deal transitions.
• Facilitate new installation project handoffs to the Installation team.
• Ensure all deal folders, contract documents, drawings, and related documentation are complete and accessible prior to handoff.
• Coordinate conference and trade show booth logistics from planning through completion.
• Source and procure booth equipment and promotional materials.
• Coordinate with vendors for setup, shipping, and on-site logistics.
• Support on-site booth setup and breakdown as needed.
• Create new deal records in HubSpot CRM across multiple business lines.
• Ensure deal data is complete, accurate, and up to date.
• Create and organize Google Drive deal folders using consistent naming conventions.
• Maintain contracts, drawings, proposals, and supporting documentation.
• Research building information using public databases and zoning resources.
• Retrieve and review boiler records through applicable regulatory portals.
• Determine customer rebate eligibility in coordination with the Controls team and applicable utility programs.
• Assist in drafting and formatting proposals for controls and service agreements.
• Compile supporting documentation and proposal attachments.
• Collect and process customer onboarding forms.
• Pre-populate customer and building information to streamline onboarding.
• Draft and send agreement kickoff emails, including: Welcome message and introduction to the team. Next steps and onboarding timeline. Countersigned agreement and supporting documents.

Skills

Strong communication

Multitasking

Organizational skills

Attention to detail

Tools

HubSpot CRM

Google Workspace

Job description

MicroSourcing is seeking a Sales Administrator to support the revenue engine across Sales, Operations, Marketing, and Customer Experience. The role emphasizes administrative coordination, data integrity, and cross‑department collaboration in a fast-paced environment.

The ideal candidate is highly organized, detail-oriented, and comfortable handling service agreements, controls, and installation projects while thriving in a remote work setup with flexible arrangements.