Remote Part-Time Office Administrator for Construction

Hunt St Pty Ltd; Philippines; On-site; PHP 358,000 - 477,000; Part time

Job summary

Hunt St is seeking a highly organized Office Administrator to support our team. This Philippines-based, part-time role (approximately 20 hours per week) involves coordinating schedules, processing invoices, and keeping job records while collaborating with the Australian business owner in real time.

You'll work remotely as an independent contractor, supporting construction/trades operations and using Xero and job management tools.

Qualifications

• Previous experience in an Office Administrator, Project Administrator, or Job Coordinator role.
• Experience in construction, trades, or similar project-based industry is highly regarded.
• Excellent written and verbal English communication skills.
• Highly organised with strong attention to detail.
• Comfortable working with numbers and reviewing job costs.
• Able to manage multiple priorities while meeting deadlines.
• Proactive, dependable, and able to work independently.
• Confident using business software and willing to learn new systems.

Responsibilities

• Manage incoming email enquiries professionally and efficiently.
• Schedule installation jobs and coordinate crew calendars.
• Order materials and liaise with suppliers to ensure timely deliveries.
• Track jobs from scheduling through to completion.
• Perform back costing on completed jobs to monitor costs and protect profit margins.
• Maintain accurate job records and documentation.
• Assist with invoicing and general administrative support as required.
• Identify opportunities to improve office processes and workflow efficiency.
• Support ongoing management of the companys job management system.
• Support weekly bookkeeping tasks, such as reconciling transactions and maintaining records in Xero.

Skills

Office administration

Project coordination

English communication

Attention to detail

Numerical proficiency

Multitasking

Independence

Tech savvy

Tools

Xero

Tradify

ServiceM8

Job description

Hunt St is seeking a highly organized Office Administrator to support our team. This Philippines-based, part-time role (approximately 20 hours per week) involves coordinating schedules, processing invoices, and keeping job records while collaborating with the Australian business owner in real time.

You'll work remotely as an independent contractor, supporting construction/trades operations and using Xero and job management tools.