Remote Legal Admin Assistant — Clio & Dialpad Expert

Sphere Rocket VA US; Dasmariñas; Remote; PHP 300,000 - 540,000; Full time

Job description

Job Description:

We are looking for an experienced Legal Administrative Assistant Virtual Assistant to provide administrative, client communication, and case management support to a U.S.-based law firm.

The ideal candidate has a strong background in legal administrative support, excellent English communication skills, and experience with legal case management systems.

Key Responsibilities

• Manage client calls, text messages, and emails through Dialpad and other communication platforms
• Handle client intake, file creation, onboarding, and case documentation in Clio
• Maintain accurate client and case records across Clio and Dialpad
• Send engagement letters, intake forms, and scheduling links for client onboarding
• Manage appointments, court dates, trial dates, and case deadlines
• Assist with AI-supported legal document preparation using Grok and Clio AI
• Retrieve Kansas case information and file approved legal documents through eFlex
• Communicate with clients, courts, and prosecution offices as assigned and authorizedTrack attorney tasks, case follow-ups, and important deadlines
• Support client intake, document collection, and routine case status updates
• Process client payments and assist with basic financial tracking in accordance with firm procedures

Preferred Experience & Qualifications

• Strong written and verbal English communication skills
• Proven experience in legal administrative support or as a Legal Assistant, either in a corporate setting or as a Virtual Assistant (Required)

Experience Using Legal Case Management Platforms, Preferably Clio (Required)

• Experience with Dialpad or similar communication tools is an advantage
• Experience with Calendly or similar scheduling platforms
• Strong organizational skills, attention to detail, and ability to manage multiple tasks
• Ability to handle confidential client information professionally