Remote Executive Operations Assistant (Docs & Data)

Reputation Pros; Philippines; On-site; PHP 552,133 - 1,104,267; Part time

Benefits offered by this job

Flexible remote work

AI tools access

Part-time schedule

Job summary

Reputation Pros in the Philippines is seeking a senior-level administrative assistant to support an operations lead. This part-time role focuses on document management, data organization, and routine admin tasks, executing clear instructions with high accuracy.

Strong candidates will manage files, perform basic Excel work, and utilize AI tools to resolve quick questions. The position requires excellent English communication and reliability in an asynchronous setup.

Qualifications

• Years of experience supporting a busy executive or business owner.
• Ability to execute from clear written instructions with minimal need for re-explanation.
• Strong attention to detail and a commitment to consistency, especially across documents.
• Highly organized with a personal system for managing multiple tasks.
• Clear written and spoken English communication skills.
• Reliability on an asynchronous schedule, with performance measured by completion, accuracy, and timeliness.
• Senior enough to handle important work yet grounded in executing clear directions rather than setting strategy.
• Comfortable using AI tools to gain clarity.

Responsibilities

• Prepare and format documents using Word, Google Docs, and PowerPoint.
• Perform basic-to-intermediate tasks in Excel and Google Sheets, including sorting, calculations, cleanup, and simple lookups.
• Manage a high volume of legal and business documents, ensuring precision, consistency, and careful version control when changes are made across multiple documents.
• Maintain organization of tasks, files, and updates to prevent loss of information.
• Stay on top of recurring administrative tasks, such as light finance and payroll review, updating records, and organizing information.
• Utilize HubSpot (CRM) for specific tasks.
• Use AI tools like Claude or ChatGPT to find answers to small questions and troubleshoot independently.

Skills

Executive support

Attention to detail

English communication

Async collaboration

Task management

AI tools usage

Reliability

Tools

HubSpot CRM

Excel

Google Sheets

Word

PowerPoint

Google Docs

Claude

ChatGPT

Job description

Reputation Pros in the Philippines is seeking a senior-level administrative assistant to support an operations lead. This part-time role focuses on document management, data organization, and routine admin tasks, executing clear instructions with high accuracy.

Strong candidates will manage files, perform basic Excel work, and utilize AI tools to resolve quick questions. The position requires excellent English communication and reliability in an asynchronous setup.