Remote Executive Assistant with Asana Proficiency (PH)

Wing Assistant; Manila; Remote; PHP 837,000 - 893,000; Full time

Benefits offered by this job

Health Insurance (HMO) after 6 months

Performance Incentives

Job Security and Stability

Paid Training

Inclusive Culture

Upskilling Opportunities

100% Work-From-Home

Supportive Team

Career Growth

Fun Work Environment

Holiday & Overtime Pay

Job summary

Wing Assistant is seeking an Executive Assistant to provide proactive support to senior leaders. The role focuses on calendar overviews, email and Slack communications, and cross-team coordination, with a strong emphasis on confidentiality and professionalism.

The ideal candidate has 5+ years as an EA or similar, is proficient in Asana, Google Calendar, Gmail, Slack, and works well on a Mac. This is a 100% remote position in the Philippines with salary PHP 75,000–80,000 per month.

Qualifications

• Minimum of 5 years as an EA to C-levels or similar role across time zones.
• Proficiency with Asana, Google Calendar, Gmail, and Slack required.
• Mac operating system experience and strong English communication skills.

Responsibilities

• Manage complex calendars across multiple time zones and meetings.
• Draft and manage emails, Slack messages, and task follow-ups.
• Organise meetings, agendas, notes, and action items.
• Plan domestic and international travel arrangements.
• Provide confidential administrative support and cross-team coordination.
• Collaborate with other admins to ensure smooth operations.

Skills

Asana proficiency

Calendar management

Email & Slack communication

GCal usage

Mac experience

Education

Bachelor's degree

Tools

Gmail

Slack

Office 365

G-Suite

Zoom

Navan

Job description

Executive Assistant with Asana Proficiency (Remote)

Are you an experienced and highly organized administrative professional? We are looking for an Executive Assistant to provide proactive and seamless support to senior leadership across multiple functional areas. This role requires exceptional attention to detail, the ability to handle complex scheduling, and a proactive approach to managing dynamic priorities.

Duties and Responsibilities

1. Calendar and Schedule Management

• Manage complex schedules across multiple time zones, ensuring effective time allocation and prioritisation of meetings.
• Coordinate and maintain recurring and ad-hoc meetings, including 1:1s and team meetings.

2. Communication Management

• Serve as the primary point of contact for internal and external communications on behalf of senior leaders.
• Draft, review, and manage email, Slack, and task-based communication to ensure timely follow-ups and responses.

3. Meeting Coordination

• Organise and prepare for meetings, including setting agendas, taking notes, and following up on action items.
• Participate in team and leadership meetings as required to gain context on priorities and critical business activities.

4. Travel Coordination

• Plan and coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.

5. Administrative Support

• Handle confidential information with discretion and professionalism.
• Support programmatic scheduling for internal events, onboarding sessions, and other one-off projects.

6. Team Collaboration

• Collaborate with other administrative professionals to ensure smooth operations across functional areas.

Qualifications

• Proficiency in Asana is required, along with experience using GCal, Gmail, and Slack.
• Experience working on a Mac operating system is required.
• Minimum of 5 years of experience as an Executive Assistant to C-levels (CEO, COO etc) or a similar role supporting multiple leaders in different time zones.
• Bachelor's degree or any certificate course (required)
• Excellent phone, email, and instant messaging communication skills.
• Excellent English communication skills, both written and verbal (at least B2 level).
• Solid organizational & time management skills.
• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP.
• Experience with word-processing software and spreadsheets (e.g., MS Office).
• Knowledge of online calendars and scheduling (e.g., Google Calendar).
• Proactive attitude & willingness to be trained.
• Able to work on a graveyard shift.
• Navigating global time zones (EMEA, APJ, AMER).
• Prior experience with enterprise or global clients preferred Tech or Start-up experience preferred.

Tools

• Navan
• Zoom
• Slack
• Office Space
• Workday
• G-Suite (Calendar, Email, Slides, Docs, Sheets, etc)
• Asana

Technical Requirements

• USB Headset with Noise Cancellation feature.
• Working Webcam.
• Computer with at least 1.8 GHz processor and at least 4GB RAM.
• Main Internet Service Speed: at least 25 Mbps cable connection.
• Backup Internet Service Speed: at least 10 Mbps.

Benefits

• Health Insurance (HMO) after 6 months of tenure.
• Performance Incentives.
• Job Security and Stability.
• Paid Training.
• Inclusive Culture.
• Upskilling Opportunities.
• 100% Work-From-Home.
• Exceptionally Supportive Team.
• Opportunities for Career Growth.
• Fun Work Environment.
• Holiday & Overtime Pay.

Schedule

Depends on the leader's time zone.

Location

This is a remote job.

Salary Package

Salary Package: if with at least 5 years remote EA experience ( PHP 75,000 to PHP 80,000/month)

₱75,000 - ₱80,000 a month

Please Note

• Only qualified candidates will be invited to take the assessment & scheduled for an interview.
• We have other vacancies that might interest your friends & colleagues. They can check us out at our Jobs Website.