Remote Estimator - Restoration Finance & Billing

Hire Overseas; Central Visayas; Remote; PHP 3,766,000 - 5,022,000; Full time

Benefits offered by this job

USD pay bi-monthly

Paid Time Off

Holidays observed

100% remote setup

High-ownership role

Job summary

Hire Overseas seeks an Estimator to serve as a key financial and administrative resource for the Restoration department, supporting projects from setup through closeout with Project Managers, Operations, Accounting, subcontractors, and clients to keep budgets, billing, change orders, receivables, and reporting accurate.

The role requires strong knowledge of restoration insurance processes, Xactimate, Sage, project margins, and construction accounting.

Qualifications

• 3 to 5 years of experience in construction accounting, restoration, project administration, or a related field.
• Strong understanding of project budgets, cost codes, margins, change orders, subcontractor billing, accounts receivable, and WIP reporting.
• Experience with Sage and Xactimate strongly preferred.
• Knowledge of restoration insurance processes including ACV/RCV and insurance estimating preferred.
• Strong attention to detail, organization, and accuracy when working with financial and project data.
• Excellent written and verbal communication skills with the ability to work effectively with clients, subcontractors, Project Managers, Operations, and Accounting.
• Ability to identify issues, research solutions, and proactively follow through to resolution while managing multiple projects and deadlines simultaneously.

Responsibilities

• Create and maintain project budgets and takeoffs in Sage using appropriate cost codes, cost types, and project margins.
• Monitor project costs, contract values, committed work, and available budget.
• Identify discrepancies and complete budget modifications when needed.
• Review project financial activity with Project Managers and Operations to ensure projects remain within budget and margin expectations.
• Coordinate subcontractor and vendor billing and payments including invoices, lien waivers, ACH information, approvals, corrections, and required documentation.
• Monitor payment status and resolve billing issues that may delay payment.
• Communicate with subcontractors and Accounts Payable regarding outstanding items, accruals, or payment exceptions.
• Process subcontractor change orders for accuracy, completeness, coding, and approval.
• Maintain current change order logs and supporting documentation.
• Prepare and enter prime contract change orders in Sage, verify pricing and margins, and route client documents for execution through DocuSign.
• Serve as the primary point of contact for accounts receivable on assigned Restoration projects.
• Handle client follow-up, payment status, outstanding balances, and collection activity.
• Monitor project-specific and state-specific lien deadlines and communicate upcoming deadlines.
• Escalate high-risk receivables or payment issues to management promptly.
• Gather, review, and maintain project financial information required for WIP reporting including costs, contract values, change orders, billings, and margins.
• Work toward independently managing the Restoration WIP process over time.
• Review and support MRP billing including proper classification and processing of Type 1 and Type 2 jobs.
• Support client and lender communication related to supplements, owner change orders, insurance billing, and ACV/RCV processes.
• Serve as a finance resource for the Restoration department responding to questions on budgets, billing, change orders, project costs, and margins.
• Assist with MIT project bonus tracking and supporting documentation as assigned.
• Maintain organized project records and proactively identify and communicate financial or administrative issues that could impact project execution or cash flow.

Skills

Financial coordination

Xactimate

Sage

Project margins

Construction accounting

Detail oriented

Tools

Sage

Xactimate

Job description

Hire Overseas seeks an Estimator to serve as a key financial and administrative resource for the Restoration department, supporting projects from setup through closeout with Project Managers, Operations, Accounting, subcontractors, and clients to keep budgets, billing, change orders, receivables, and reporting accurate.

The role requires strong knowledge of restoration insurance processes, Xactimate, Sage, project margins, and construction accounting.