Remote Construction Project Coordinator — Streamline & Organize

Intelus Agency; Manila; Remote; PHP 368,000 - 480,000; Part time

Job summary

Intelus Agency is seeking an experienced Construction Project Coordinator for a part-time remote role to support an established commercial construction, renovation, and facility maintenance company. The position focuses on implementing and maintaining project management processes using Contractor Foreman.

You will work with the client’s internal team, reporting to the President, to standardize documentation, streamline workflows, and keep multiple projects organized and up to date.

Qualifications

• 2–5 years of relevant experience in construction administration, project coordination, or construction project management support.
• Experience using construction project management software, with Contractor Foreman experience required.
• Knowledge of construction documentation, including purchase orders, change orders, contracts, invoices, daily logs, and project closeout requirements.
• Proficiency in Microsoft Office, Excel, Outlook, and digital document management.
• Experience coordinating multiple projects, maintaining project records, and developing standardized administrative workflows.

Responsibilities

• Contractor Foreman Management: Support software implementation, configure project templates and workflows, organize existing and new projects, and maintain accurate project information and statuses.
• Construction Project Administration: Maintain project files, schedules, contracts, proposals, drawings, photographs, purchase orders, change orders, and other essential documentation.
• Daily Project Monitoring: Review daily logs, employee time entries, open work orders, and project updates to identify missing information and ensure records remain current.
• Team Coordination: Proactively follow up with project managers, field personnel, and internal team members regarding outstanding documentation, approvals, and project requirements.
• Financial Documentation Support: Track purchase orders and approved change orders, organize subcontractor invoices, and prepare completed project documentation for invoicing and closeout.
• Workflow Optimization: Develop and maintain standardized administrative procedures, improve documentation processes, and identify opportunities to reduce manual administrative work.
• Management Reporting: Provide regular updates on project statuses, outstanding items, and administrative priorities while independently coordinating multiple active projects.

Skills

Construction administration

Project coordination

English communication

Multitasking

Attention to detail

Time management

Tools

Contractor Foreman

Microsoft Excel

Microsoft Outlook

MS Office

Job description

Intelus Agency is seeking an experienced Construction Project Coordinator for a part-time remote role to support an established commercial construction, renovation, and facility maintenance company. The position focuses on implementing and maintaining project management processes using Contractor Foreman.

You will work with the client’s internal team, reporting to the President, to standardize documentation, streamline workflows, and keep multiple projects organized and up to date.