Remote Construction Project Coordinator - Part-Time (20h/wk)

Intelus, LLC; Manila; Remote; PHP 368,000 - 480,000; Part time

Job summary

Intelus Agency is seeking an experienced Construction Project Coordinator to support an established commercial construction, renovation, and facility maintenance company, serving the Twin Cities and surrounding communities in Minnesota and Wisconsin. This part-time remote opportunity focuses on implementing, organizing, and maintaining project management processes using Contractor Foreman.

Working directly with the client's internal team and reporting to the President, you will help establish

Qualifications

• 2–5 years of relevant experience in construction administration or project coordination.
• Experience using Contractor Foreman software.
• Knowledge of project documentation including invoices, change orders, schedules, and closeout requirements.
• Proficiency with Microsoft Office, Excel, Outlook, and digital document management.

Responsibilities

• Contractor Foreman Management: Support software implementation, configure project templates and workflows, organize existing and new projects, and maintain accurate project information and statuses.
• Construction Project Administration: Maintain project files, schedules, contracts, proposals, drawings, photographs, purchase orders, change orders, and other essential documentation.
• Daily Project Monitoring: Review daily logs, employee time entries, open work orders, and project updates to identify missing information and ensure records remain current.
• Team Coordination: Proactively follow up with project managers, field personnel, and internal team members regarding outstanding documentation, approvals, and project requirements.
• Financial Documentation Support: Track purchase orders and approved change orders, organize subcontractor invoices, and prepare completed project documentation for invoicing and closeout.
• Workflow Optimization: Develop and maintain standardized administrative procedures, improve documentation processes, and identify opportunities to reduce manual administrative work.
• Management Reporting: Provide regular updates on project statuses, outstanding items, and administrative priorities while independently coordinating multiple active projects.

Skills

Construction administration

Project coordination

Microsoft Office

Documentation management

English communication

Tools

Contractor Foreman

Job description

Intelus Agency is seeking an experienced Construction Project Coordinator to support an established commercial construction, renovation, and facility maintenance company, serving the Twin Cities and surrounding communities in Minnesota and Wisconsin. This part-time remote opportunity focuses on implementing, organizing, and maintaining project management processes using Contractor Foreman.

Working directly with the client's internal team and reporting to the President, you will help establish