Remote Bookkeeper & Operations Specialist

Penbrothers International; Mandaluyong; Remote; PHP 279,000 - 614,000; Full time

Benefits offered by this job

Meaningful work & Growth

Employee development

Global reach & local impact

Powering global startups

Job summary

Penbrothers International seeks a Bookkeeper & Operations Specialist to serve as the primary bookkeeping resource across its growing education-related units. You will handle day-to-day bookkeeping in QuickBooks, manage invoicing for private schools and tutoring services, and assist with payroll data for a US-based education client.

You’ll also support HR admin and operations, coordinate across multiple companies, and help standardize processes using cloud-based tools and AI platforms.

Qualifications

• 3–5+ years of hands-on bookkeeping experience or equivalent relevant experience.
• Strong and practical experience using QuickBooks; QuickBooks Online experience is highly preferred.
• Ability to independently manage core bookkeeping activities with minimal supervision.
• Strong Excel skills, including VLOOKUP/XLOOKUP, pivot tables, and other intermediate-to-advanced functions.
• Experience with accounts receivable, invoicing, payment processing, reconciliations, and financial records.
• Experience preparing payroll data or supporting payroll processing is preferred.
• Strong attention to detail and a high level of accuracy.
• Highly organized and able to manage multiple priorities across different business functions.
• Strong written and verbal English communication skills.
• Comfortable communicating professionally with parents, employees, vendors, and internal stakeholders.
• Able to work independently while maintaining close collaboration with the Operations Manager/Controller.
• Familiarity with AI tools such as Claude, ChatGPT, Gemini, or similar platforms is a plus.
• Education or school-industry experience is not required; strong bookkeeping experience is the priority.

Responsibilities

• Bookkeeping across the organization's businesses.
• Maintain accurate and organized financial records in QuickBooks.
• Record revenues, expenses, transactions, and other accounting activities.
• Support month-end activities, reconciliations, journal entries, and financial record maintenance.
• Help transition additional bookkeeping activities from the external accounting firm to the internal team.
• Identify discrepancies, resolve accounting issues, and maintain accurate records.
• Manage invoicing and collection activities for private school and tutoring services.
• Monitor outstanding balances and follow up on declined, missed, or overdue payments.
• Process payment arrangements and account adjustments within established guidelines.
• Maintain accurate student financial records and payment information.
• Communicate professionally with parents and guardians regarding payments, balances, and account concerns.
• Coordinate payment schedules and resolve account-related questions.
• Prepare payroll information for salaried and hourly employees.
• Review and consolidate employee hours and applicable pay rates.
• Export timekeeping data from the company's CRM and organize and validate the information in Excel.
• Prepare finalized payroll data for submission into the company's third-party payroll system.
• Maintain accurate payroll records and supporting documentation.
• Provide day-to-day operational and administrative support to the Controller/Operations Manager.
• Assist with HR-related administrative tasks and employee records.
• Maintain spreadsheets, reports, documentation, and other operational records.
• Support processes across private school, tutoring, online education, and consulting operations.
• Coordinate information across multiple companies and business functions.
• Assist with special projects and process improvements as needed.
• Identify opportunities to improve bookkeeping, administrative, and operational workflows.
• Support the team's continued adoption of cloud-based tools and AI-enabled processes.
• Use tools such as Claude, ChatGPT, or similar AI platforms to improve efficiency, documentation, and workflow automation.
• Adapt quickly as processes and systems evolve.

Skills

Hands-on bookkeeping

Advanced Excel

English communication

Independent work

Tools

QuickBooks Online

Excel

Claude (AI)

ChatGPT (AI)

Job description

Penbrothers International seeks a Bookkeeper & Operations Specialist to serve as the primary bookkeeping resource across its growing education-related units. You will handle day-to-day bookkeeping in QuickBooks, manage invoicing for private schools and tutoring services, and assist with payroll data for a US-based education client.

You’ll also support HR admin and operations, coordinate across multiple companies, and help standardize processes using cloud-based tools and AI platforms.