Remote Bookkeeper & Admin Assistant for U.S. Franchises

SmartScale360 Careers; Makati; On-site; PHP 508,000 - 608,000; Full time

Benefits offered by this job

10 days PTO

Annual Appraisal

Career Growth Opportunities

Healthcare Benefits

Job summary

SmartScale360 is seeking a Virtual Assistant - Bookkeeper (Remote) to support US-based franchise operations with precise bookkeeping, reconciliations, and financial reporting. The role emphasizes detail-oriented work and expertise in QuickBooks Online, with a remote, US-hours schedule.

You will manage bank reconciliations, payroll entries, and monthly close, while delivering accurate monthly reports and ensuring compliance documentation.

Qualifications

• 2+ years bookkeeping experience supporting US businesses (franchise accounting a plus).
• Strong proficiency in QuickBooks Online (QBO).
• Experience with bank reconciliations, journal entries, month-end close, and financial reporting.
• Working knowledge of P&L reporting, general ledger, and bookkeeping best practices.
• Familiarity with compliance documentation, audits, or tax preparation support.
• Excellent attention to detail, analytical and organizational skills.
• Strong written and verbal English communication skills.
• Ability to manage multiple entities remotely and meet deadlines.

Responsibilities

• Maintain accurate bookkeeping records in QuickBooks Online for multiple US-based franchise businesses.
• Process and reconcile bank deposits, bank feed transactions, and monthly bank, loan, and credit card reconciliations.
• Record payroll journal entries from third-party payroll providers.
• Categorize expenses and maintain organized, accurate financial records.
• Prepare recurring journal entries for commissions, COGS, royalties, advertising, office expenses, depreciation, interest, and other month-end adjustments.
• Support the month-end close process and ensure data accuracy.
• Develop and maintain monthly and annual P&L reports, including job-level profitability tracking.
• Prepare and deliver timely and accurate monthly financial reports.
• Communicate with franchise owners regarding bookkeeping and accounts.

Skills

Bookkeeping proficiency

US franchise accounting

English communication

Remote multitasking

Tools

QuickBooks Online (QBO)

Job description

SmartScale360 is seeking a Virtual Assistant - Bookkeeper (Remote) to support US-based franchise operations with precise bookkeeping, reconciliations, and financial reporting. The role emphasizes detail-oriented work and expertise in QuickBooks Online, with a remote, US-hours schedule.

You will manage bank reconciliations, payroll entries, and monthly close, while delivering accurate monthly reports and ensuring compliance documentation.