Remote Administrative & Operations Assistant (LATAM, PST)

The10minutecareersolution; Mexico; Hybrid; PHP 590,520 - 843,600; Full time

Job summary

Volcano Builders in LATAM (Mexico) is seeking a highly organized, self-managed Distant Administrative & Operations Assistant to handle backend duties for a U.S.-based development firm. You’ll own tasks and work without micromanagement, supporting contracts, invoicing, and communications.

The role requires English fluency, full-time availability during Pacific Time (830 AM–4 PM PST), strong organizational skills, and experience with QuickBooks Online, Google Drive, and group chat tools.

Qualifications

• Fluent written and spoken English.
• Strong organizational skills and attention to detail.
• Willingness to work full-time during Pacific Time hours.

Responsibilities

• Handle emails with contractors, distributors, and shoppers.
• Ship and observe W9/W8 forms and subcontractor agreements.
• Coordinate with accountant and bookkeeper (QuickBooks Online).
• Add and set up contracts, invoices, and receipts in Google Drive.
• Monitor contracts signed on paper; scan and digitize; title and file.
• Create new tasks in QuickBooks and monitor fee schedules.
• Onboard new subcontractors (test paperwork, follow up).
• Reply to consumer questions on group chats rapidly and professionally.
• Send welcome emails and telephone confirmations to new shoppers.
• Observe licenses and permits; coordinate with metropolis/architect as needed.
• Prepare physical contract templates (print or field use).

Skills

English communication

Organizational skills

Attention to detail

Tools

QuickBooks Online

Google Drive

WhatsApp

Monday.com

Job description

Volcano Builders in LATAM (Mexico) is seeking a highly organized, self-managed Distant Administrative & Operations Assistant to handle backend duties for a U.S.-based development firm. You’ll own tasks and work without micromanagement, supporting contracts, invoicing, and communications.

The role requires English fluency, full-time availability during Pacific Time (830 AM–4 PM PST), strong organizational skills, and experience with QuickBooks Online, Google Drive, and group chat tools.