Remote Administrative Assistant: Scheduling & Coordination

Cloudstaff; Philippines; Presencial; PHP 279.000 - 391.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Employee Share Units program

Cloudstaff Dream Points

Comprehensive health and lifeinsurance

Career advancement opportunities

Flexible leave credits

In-house psychiatrist

PC/Laptop and fiber internet

Descripción de la vacante

Cloudstaff is seeking an Administrative Assistant to support day-to-day coordination and administration within the job management system. You will maintain records, coordinate with contractors and clients, and ensure jobs progress from scheduling to completion.

The role emphasizes strong organization, detail orientation, and effective communication. You will manage emails in Outlook, handle invoices, and provide general administrative support to the team.

Formación

• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Clear written and verbal communication skills.
• Ability to manage multiple tasks and prioritize effectively.
• Proficiency in Microsoft Outlook and general office software.
• Ability to work independently while also supporting a team.
• Professional and courteous approach when communicating with clients and contractors.

Responsabilidades

• Enter and manage work orders within the job management system.
• Coordinate with contractors prior to scheduled works to confirm job details.
• Follow up with contractors after job completion to ensure works are finalized.
• Upload and manage invoices within the system.
• Send job completion confirmation emails to clients.
• Maintain accurate and up-to-date job records.
• Manage and respond to emails via Outlook.
• Liaise with contractors and clients to ensure smooth job progression.
• Monitor job status and ensure timely updates are communicated.
• Provide general administrative support to the team as required.

Conocimientos

Organizational skills

Time management

Attention to detail

Written and verbal communication

Multitasking & prioritization

Microsoft Outlook

Office software

Independent and team work

Professional communication

Descripción del empleo

Cloudstaff is seeking an Administrative Assistant to support day-to-day coordination and administration within the job management system. You will maintain records, coordinate with contractors and clients, and ensure jobs progress from scheduling to completion.

The role emphasizes strong organization, detail orientation, and effective communication. You will manage emails in Outlook, handle invoices, and provide general administrative support to the team.