Remote Accounts & Project Billing Specialist

Remotely; Metro Manila; Remote; PHP 658,000 - 1,096,000; Full time

Job summary

Remotely is seeking an experienced Accounts & Project Billing Coordinator to own day-to-day accounts receivable, project billing, and finance administration for an Australian client base. The role requires strong invoicing discipline, meticulous record-keeping in Xero, and proactive client communication.

You will manage progress claims, purchase orders, variations, and month-end billing tasks, while collaborating with the Finance Manager.

Qualifications

• Experience in Accounts Receivable, invoicing, billing, or comparable finance administration.
• Experience with project billing or working within construction, contracting, or another project-based business highly regarded.
• Xero and Pipedrive CRM experience highly regarded.
• Strong numerical accuracy and attention to detail.
• Excellent written English and clear, professional communication skills.

Responsibilities

• Prepare and issue customer invoices based on completed works, job sheets, project stages, purchase orders, and approved billing information.
• Prepare and submit progress claims in line with client and contractual requirements.
• Maintain accurate project billing records, including contract values, invoices, claims, variations, and completed but unbilled work.
• Track and follow up required purchase orders and ensure information is correctly recorded.
• Record approved variations and ensure billable variations are included in invoicing.
• Maintain customer accounts, allocate receipts, issue statements, and support debtor follow-up.
• Communicate with clients regarding outstanding invoices and billing queries where required.
• Complete the finance component of new client onboarding and maintain accurate Xero records.

Skills

Accounts Receivable

Invoicing

Billing

Attention to detail

English communication

Independent work

Tools

Xero

Pipedrive CRM

Job description

Remotely is seeking an experienced Accounts & Project Billing Coordinator to own day-to-day accounts receivable, project billing, and finance administration for an Australian client base. The role requires strong invoicing discipline, meticulous record-keeping in Xero, and proactive client communication.

You will manage progress claims, purchase orders, variations, and month-end billing tasks, while collaborating with the Finance Manager.