REFM Systems & Data Lead

Vestas; Pasay; On-site; PHP 3,000,000 - 5,000,000; Full time

Benefits offered by this job

Career development

Global mindset

Inclusive environment

Professional skills growth

Job summary

Vestas is seeking a Regional Systems & Data Lead for REFM to own regional standards for access control, workplace systems, and data governance. The role partners with CBRE and Digital Solutions to turn data into actionable insights across markets.

You will translate global roadmaps into regional plans, ensure compliant controls, and drive performance reporting, dashboards, and KPI frameworks while collaborating with Security, Legal, and Compliance.

Qualifications

• Proven experience in Corporate Real Estate, Facilities Management, Workplace Services, or similar operational environments.
• Experience in Facilities Management Services delivery, software implementation, and technology-enabled process improvements.
• Demonstrated success leading regional or multi-country systems, process, or data management initiatives within a matrix organization.
• Strong proficiency in Microsoft 365, including Excel, Word, Project, and SharePoint.
• Demonstrated ability to leverage AI and emerging technologies to improve productivity, processes, or business outcomes.
• Experience translating business requirements into system enhancements, automation opportunities, and data-driven solutions.

Responsibilities

• Own regional implementation of global REFM systems and data standards.
• Translate global roadmap into regional delivery plans with standardisation.
• Manage CBRE data, tickets, assets, KPIs for consistent reporting.
• Govern regional ticketing and service model with global alignment.
• Collaborate with Digital Solutions to maximise tool usage and data insights.

Skills

Facilities Management

Data analysis

Microsoft 365

AI-enabled tools

Dashboard development

Communication in English

Tools

Excel

SharePoint

Project

Data visualization tools

Job description

Job Family Administration, Facilities & Secretarial

Real-estate and Facility Management is the team to design, build, execute and support physical environment for all Vestas staff. We are a key partner for our customers and we assist them in achieving their goals!

We provide the safest, most functional and sustainable work environments for Vestas.

Responsibilities:

Regional Systems & Data Lead is a matrix role reporting into the Regional Director and the Global Systems & Data Lead. The role provides regional ownership for implementing and embedding global REFM systems, data, and process standards, while agreeing regional process variances where local context requires it. It reinforces controls and compliance, partners eg. CBRE, and turns partner and internal data into actionable insight and recommendations.

• Implement global standards for access control and workplace systems
  • Own regional execution of the global approach for access control and workplace systems, ensuring controls, due diligence, and performance are consistently applied, with agreed regional variances where required.
• Deliver the regional component of the global systems roadmap (optimisation and standardization)
  • Translate the global roadmap into a regional delivery plan, prioritising standardisation, optimisation, and benefits realisation across the regional systems landscape.
• CBRE data and performance interface (consistent framework and insight)
  • Apply the global framework for receiving, validating, analysing, and acting on CBRE data (tickets, asset data, KPIs), ensuring consistent reporting and actionable recommendations.
• Ticketing and service model governance
  • Ensure the regional ticketing and service model is consistent with the global standard, with CBRE providing day-to-day ticket handling and resolution, and REFM providing oversight, assurance, and advisory input on trends, risks, and improvements.
• Digital tools utilisation (aligned to DS and the global roadmap)
  • Partner with Digital Solutions (DS) and the global Systems & Data lead to maximise utilisation of approved tools and capabilities (automation, integration, data presentation, and appropriate AI-enabled features), aligned to the internal technology roadmap and governance.
• Where necessary - Physical security and safe spaces (regional ambassador, aligned to standards)
  • Act as the regional REFM point of contact for physical security and safe workplace systems, ensuring local risks are managed through agreed global security function standards, controls, and compliance requirements, in partnership with Security, Legal, and Compliance.

Qualifications:

This role functions as REFM's internal systems and technology lead, acting as the bridge between business operations, data, technology, and external service providers.

What you'll bring:

• Proven experience in Corporate Real Estate, Facilities Management, Workplace Services, Property Management, Shared Services, or similar operational environments
• Experience in Facilities Management Services delivery, software implementation, and technology-enabled process improvements
• Demonstrated success leading regional or multi-country systems, process, or data management initiatives within a matrix organization
• Strong proficiency in Microsoft 365, including Excel, Word, Project, and SharePoint
• Demonstrated ability to leverage AI and emerging technologies to improve productivity, processes, or business outcomes
• Experience translating business requirements into system enhancements, automation opportunities, and data-driven solutions
• Advanced analytical skills with experience developing dashboards, performance reporting, KPI frameworks, and executive-level insights
• Strong understanding of data quality management, reporting governance, data governance, and process standardization methodologies
• Effective communication skills in English, verbal and written
• Advanced skills in system and database administration
• System and database design skills
• Interaction skills with various levels of people
• Mindset of short-term and long-term strategy
• Convert knowledge into business value

What We Offer:

• Great opportunity for the career development
• Build the global mindset and world view
• Diverse, inclusive and opened working environment
• We put the emphasis on developing both personal and professional skills. In return, we expect you to bring energy and help move important work forward

Main KPI's:

• Regional REFM has stable, well-controlled access and workplace systems, with fewer incidents and less manual workarounds
• Consistent, automated reporting is in place for CBRE tickets, asset data, and KPIs, with clear recommendations and actions
• Clear ownership and governance of access control, ticketing model, and data quality, aligned to global standards
• Legal, compliance, and security stakeholders, where applicable, have high confidence that the necessary controls and due diligence are in place without adding operational burden
• Regional leaders have greater confidence in systems performance and data-led decisions (space utilisation, service performance, risk)

Our commitment to a fair hiring

At Vestas, we evaluate all candidates solely based on their professional experience, education, and relevant skills. To support a fair recruitment process, we kindly ask that you remove any photos, dates of birth or graduation, gender pronouns, marital status, or other personal information not relevant to the role before submitting your CV/resume. Your CV/resume should focus on your professional and educational background, along with the necessary contact details (email and phone number). We train our hiring teams in inclusive evaluation and regularly review process outcomes to ensure fairness.

DEIB Statement

At Vestas, we recognize the value of diversity, equity, and inclusion in driving innovation and success. We strongly encourage individuals from all backgrounds to apply, particularly those who may hesitate due to their identity or feel they do not meet every criterion. As our CEO states, "Expertise and talent come in many forms, and a diverse workforce enhances our ability to think differently and solve the complex challenges of our industry". Your unique perspective is what will help us powering the solution for a sustainable, green energy future.

Vestas is the energy industry's global partner on sustainable energy solutions. We are specialised in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore.

Across the globe, we have installed more wind power than anyone else. We consider ourselves pioneers within the industry, as we continuously aim to design new solutions and technologies to create a more sustainable future for all of us. With more than 200 GW of wind power installed worldwide and 40+ years of experience in wind energy, we have an unmatched track record demonstrating our expertise within the field.

With 39,000 employees globally, we are a diverse team united by a common goal: to power the solution - today, tomorrow, and far into the future.

Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills, and perspectives. We also aim to give everyone equal access to opportunity.

To learn more about our company and life at Vestas, we invite you to visit our website at www.vestas.com and follow us on our social media channels. We also encourage you to join our Talent Universe to receive notifications on new and relevant postings.