Recruitment Administrator (RPO)

IBM; Quezon City; On-site; PHP 279,000 - 446,000; Full time

Job summary

IBM Philippines is seeking a Recruitment Administrator to support scheduling interviews, extending offers, coordinating travel, and onboarding new hires. You will ensure accurate applicant tracking updates and timely communications with applicants and hiring teams.

Ideal candidates have 1+ year in recruitment administration, experience in candidate selection, and familiarity with HR processes. RPO exposure is a plus, and you will collaborate with vendors to streamline hiring workflows.

Qualifications

• Minimum 1+ year in recruitment administration (scheduling, onboarding, offers)
• At least 1 year in candidate selection process
• At least 1 year in Human Resources and/or Staffing

Responsibilities

• Contact applicants and hiring managers to coordinate and schedule interviews
• Coordinate travel arrangements as needed
• Book resources for interviews
• Generate and send offer letters/packages
• Facilitate background investigations of new hires
• Monitor background vendor activity and coordinate with vendors
• Kick-off, perform, monitor, and complete onboarding activities
• Update applicant management database and communicate decisions to recruitment support groups
• Keep Applicant Tracking System (ATS) updated
• Perform other duties as required by management

Skills

Interview scheduling

Onboarding support

Vendor coordination

HR processes

Tools

ATS

Job description

Introduction

A career in IBM Consulting is built on long-term client relationships and close collaboration worldwide. You’ll work with leading companies across industries, helping them shape their hybrid cloud and AI journeys. With support from our strategic partners, robust IBM technology, and Red Hat, you’ll have the tools to drive meaningful change and accelerate client impact. At IBM Consulting, curiosity fuels success. You’ll be encouraged to challenge the norm, explore new ideas, and create innovative solutions that deliver real results. Our culture of growth and empathy focuses on your long-term career development while valuing your unique skills and experience.

Introduction

A career in IBM Consulting is built on long-term client relationships and close collaboration worldwide. You’ll work with leading companies across industries, helping them shape their hybrid cloud and AI journeys. With support from our strategic partners, robust IBM technology, and Red Hat, you’ll have the tools to drive meaningful change and accelerate client impact. At IBM Consulting, curiosity fuels success. You’ll be encouraged to challenge the norm, explore new ideas, and create innovative solutions that deliver real results. Our culture of growth and empathy focuses on your long-term career development while valuing your unique skills and experience.

Your Role And Responsibilities

The Recruitment Administrator is an administrative role responsible for scheduling, coordinating interviews including travel, extending offers, generating offer letters, making welcome calls to all applicants prior to their scheduled start date, background variance resolution data entry and internal/external reporting. The coordinator will work with the recruitment team members and third-party vendors to ensure that all applicants have been processed accurately and expediently.

Key Responsibilities

• Contact applicants and hiring managers to coordinate and schedule interviews
• Coordinate travel arrangements as needed
• Book resources for interviews
• Generate and send offer letters/packages
• Facilitate background investigations of new hires
• Monitor background vendor activity and work in tandem with our vendors to complete applicant background/drug processing
• Kick-off, perform, monitor, and complete onboarding activities
• Communicate the decision of the applicant to all recruitment support groups by updating the applicant management database and sending out status notifications
• Keep Applicant Tracking System (ATS) always updated
• Perform other miscellaneous duties as required by management

Required Technical And Professional Expertise

• Has a minimum of 1+ years’ experience in recruitment administration (screening and sourcing, scheduling of interviews, onboarding, offers)
• At least 1 year experience in candidate selection process
• At least 1 year experience in Human Resources and/or Staffing
• Recruitment Process Outsourcing (RPO) experience is a plus

Preferred Technical And Professional Experience

• Familiarity with US geography, culture, government laws and employment requirements are a plus
• Recruitment Process Outsourcing (RPO) experience