Records & Asset Management Specialist

Dempsey Resource Management Inc.; Rizal; On-site; PHP 180,000 - 300,000; Full time

Job summary

Dempsey Resource Management Inc. is seeking a Document & Asset Management Coordinator to maintain accurate company records and oversee the inventory of office and field equipment. You will ensure documents are well-organized, secure, and accessible while managing replenishment, allocation, and tracking of assets and supplies.

You will monitor expenses, coordinate with vendors, and ensure compliance with company policies to support daily operations.

Qualifications

• Bachelor’s degree in Business Administration, Office Administration, Supply Chain Management, or any Engineering course.
• Fresh graduates are welcome to apply, but at least 1 year of relevant experience in document control, inventory management, or office administration is preferred.
• Strong organizational skills with keen attention to detail.
• Proficient in MS Office (Excel, Word) and familiar with inventory or document management tools.
• Ability to maintain confidentiality and handle sensitive records responsibly.
• Organized and detail-oriented – maintains accurate records and systems.
• Proactive – identifies needs and acts before shortages or issues arise.
• Trustworthy – safeguards company information and assets.
• Strong communicator – coordinates effectively with internal teams and suppliers.

Responsibilities

• Document Management: Maintain and update a centralized filing system (physical and digital).
• Track and manage document versions to ensure only approved and current files are distributed.
• Enforce confidentiality protocols and manage access to sensitive information.
• Ensure documentation processes comply with company standards and audit requirements.
• Assist in preparing reports and provide documentation support during audits.
• Asset & Inventory Management: Maintain an updated inventory of all company equipment and office supplies.
• Monitor asset usage, schedule replenishment, and coordinate replacements or repairs.
• Tag, track, and record movement of company assets to ensure accountability.
• Coordinate with suppliers for purchasing, servicing, and deliveries.
• Prepare periodic reports on asset status and inventory levels for management review.
• Office Administration & Expense Tracking: Monitor and record expenses related to office needs, equipment purchases, and replenishments.
• Support budget planning by providing accurate data on asset and supply costs.
• Coordinate with vendors for maintenance schedules and service requirements.
• Provide administrative support to ensure smooth day-to-day office operations.

Skills

Organizational skills

Strong communication

Proactiveness

Confidentiality

Detail-oriented

Education

Business Administration

Office Administration

Supply Chain Management

Engineering

Tools

MS Office (Excel, Word)

Job description

Dempsey Resource Management Inc. is seeking a Document & Asset Management Coordinator to maintain accurate company records and oversee the inventory of office and field equipment. You will ensure documents are well-organized, secure, and accessible while managing replenishment, allocation, and tracking of assets and supplies.

You will monitor expenses, coordinate with vendors, and ensure compliance with company policies to support daily operations.