Real Estate Bookkeeper

Virtual Work World LLC.; Philippines; À distance; PHP 506 000 - 563 000; Temps partiel

Résumé du poste

Virtual Work World LLC. is seeking a Real Estate Bookkeeper contractor to support day-to-day bookkeeping for a growing US real estate portfolio.

You will perform Buildium data entry, reconciliations, and AP/AR, while coordinating with property management and admin teams to keep records accurate and up to date. The role requires at least four years of real estate bookkeeping experience, strong English communication, and the ability to work 20 hours per week remotely with discretion and

Qualifications

• Four+ years of bookkeeping and accounting administrative support with US real estate or property management experience.
• Two+ years in a global remote environment for a North America-based company.
• Strong discretion handling financial data with confidentiality.
• Experience managing property-level transactions, tenant ledgers, rents, reimbursements, and deposits.
• Willingness to perform repetitive admin tasks alongside bookkeeping.
• Available to commit 20 hours per week.
• Excellent written and verbal English communication.
• Dependable with strong organizational skills and adherence to processes.

Responsabilités

• Perform Buildium data entry and property bookkeeping daily.
• Run routine bank and credit card reconciliations.
• Manage AP/AR, vendor invoices, and payments.
• Track property-level income/expenses and tenant ledgers.
• Maintain organized records, schedules, and documentation.
• Investigate discrepancies and assist in month-end reporting.
• Support with credit card disputes and refunds posting.
• Coordinate with admin and property management teams for documentation.
• Handle personal/family financial tasks and related data entry as needed.

Connaissances

Bookkeeping

Accounting

Administrative support

Real estate experience

Remote work experience

Confidentiality

English communication

Formation

AA/AS in accounting

Outils

Buildium

AppFolio

Description du poste

Contract: Part-time Remote Contractor (20 hours weekly / 80 hours monthly)

Business Hours: Flexible within Monday through Friday, 9 AM - 5 PM PST

Rate: $9 - $10 USD hourly / $720 - $800 USD monthly

Availability to Start: Immediately

Client's Profile

This is an established US-based family real estate business. The company owns and manages a diverse portfolio of real estate properties across multiple US States with a strong focus on family-values, growth and operational excellence.

What You'll Do

As the Real Estate Bookkeeper, you will provide day-to-day bookkeeping and administrative support for a growing real estate portfolio. You will handle Buildium data entry, reconciliations, AP/AR, property-level transactions, discrepancy research, vendor follow-ups, and financial documentation while coordinating with the property management and administrative teams to keep records accurate and up to date. Your core responsibilities will include the following:

Bookkeeper & Property Accounting Support:

• Execute daily Buildium data entry and property bookkeeping.
• Perform routine bank and credit card statement reconciliations.
• Handle AP/AR functions, including transaction categorization, vendor invoice processing, and payment tracking.
• Track property-level income and expenses, including tenant ledgers, rent payments, reimbursements, and security deposits.
• Maintain organized spreadsheets, records, documentation, and supporting schedules.
• Review discrepancies, assist with record cleanup, and research transaction discrepancies as needed.
• Assist in assembling documentation and data to support month-end bookkeeping and financial reporting.
• Assist with credit card charge disputes and other payment disputes.
• Actively follow up with vendors regarding refunds and verify that credits/refunds post correctly to credit card statements.
• Coordinate directly with the admin and property management teams to obtain necessary information, supporting documents, or required follow-ups.
• Handle personal and family financial administrative tasks, including organizing, tracking, paying, and following up on medical and personal payments.
• Provide general accounting-related administrative and data-entry support across routine business operations as needed.

What You Should Have

Must-haves:

• At least four years of Bookkeeping and Accounting-related Administrative Support experience, with US Real Estate or Property Management experience required.
• At least two years of experience working in a global remote or virtual environment for a company based in North America.
• Solid track record of handling financial details, records, and personal payments with absolute discretion, confidentiality, and integrity.
• Prior experience managing property-level transactions, including tenant ledgers, rent payments, reimbursements, and security deposit tracking.
• Comfort and willingness to perform routine, detailed, and repetitive administrative work alongside bookkeeping tasks (e.g., credit card disputes, vendor refund follow-ups, document gathering, and data entry).
• Willingness and comfort with handling personal and family financial administrative tasks (e.g., medical payments, personal card issues, vendor follow-ups, and tracking).
• Dedicated availability to commit 20 working hours per week to the Hiring Client (must have sufficient schedule capacity, rather than squeezing work around multiple other clients).
• Exceptional written and verbal English communication skills when coordinating with internal teams, vendors, and external parties.
• High level of dependability, organizational skills, attention to detail, and a commitment to following established processes reliably.

Technology Specifications:

• Windows 11 or macOS 15 Sequoia
• Minimum Intel i5 8th gen 8GB of RAM or Apple M1 chip 8GB of RAM
• Webcam and Headset
• Designated Office Space in your home

Nice-to-haves:

• Active functional familiarity or prior experience with Buildium (or other property management software platforms like AppFolio).
• Associate degree or formal background in accounting, finance, or business administration.

Who You Are

We are hoping you are someone who:

• Has a strong follow-through mindset and is willing to research transaction discrepancies, track down missing receipts and invoices, and persistently follow up until refunds and credits are properly posted.
• Is looking to grow within established processes and support team operations, rather than seeking a high-level accounting, CPA, Controller, or management role.
• Is a collaborative and adaptable team player who is comfortable coordinating with property management and administrative teams whenever information or documentation is needed.