Real Estate Administrator

Adaca; Taguig; Remote; PHP 2,680,000 - 4,212,000; Full time

Job summary

Adaca is seeking a Senior Real Estate Administrator with more than seven years’ experience to keep property administration accurate, compliant and moving. The role takes ownership of day-to-day administration across sales and property management, so the team can spend more time with clients and less time on paperwork.

It suits an experienced, self-directed administrator who knows Australian real estate processes and can work with minimal supervision.

Qualifications

• More than seven years’ experience in real estate administration, ideally supporting Australian agencies
• Hands-on experience with property management and sales administration
• Working knowledge of common Australian real estate platforms (PropertyMe, Console Cloud, Rex or REST)
• Understanding of tenancy processes, documentation and compliance obligations
• Strong written and spoken English, with a confident, professional manner with clients
• High attention to detail and the ability to manage a busy workload independently
• Proficiency with Microsoft 365 or Google Workspace

Responsibilities

• Property Management Administration: prepare and manage tenancy documentation, lease renewals, rent reviews, routine inspection scheduling and bond lodgements
• Log maintenance requests, arrange tradespeople and follow jobs through to completion
• Sales Administration: set up new listings, prepare contracts and marketing paperwork, and track each sale through to settlement
• CRM and Database Management: keep property, landlord, tenant and buyer records accurate and up to date across the company’s systems
• Accounts Support: assist with rent arrears follow-up, invoicing, and trust account reconciliation support
• Compliance: ensure documentation meets state legislative and agency requirements, including smoke alarm, pool and safety compliance records
• Client Communication: respond to landlord, tenant and buyer enquiries by email and phone in a clear, professional manner
• Process Improvement: use senior experience to spot gaps in workflows and suggest practical improvements

Skills

Real estate admin

Independent worker

Client communication

Attention to detail

Tools

PropertyMe

Console Cloud

Rex

REST

Microsoft 365

Google Workspace

Job description

Things to know before applying:

• You must have your own work equipment

• You are able to work remotely

• You can work full-time for this role under independent contractor arrangement

• Experience working with clients/companies outside PH is an advantage

• Only candidates who meet the requirements will be contacted

• You can start ASAP

Job Description:

We are seeking a Senior Real Estate Administrator with more than seven years’ experience to keep property administration accurate, compliant and moving. The role takes ownership of day-to-day administration across sales and property management, so the team can spend more time with clients and less time on paperwork. It suits an experienced, self-directed administrator who knows Australian real estate processes and can work with minimal supervision.

Key Responsibilities:

Property Management Administration

• Prepare and manage tenancy documentation, lease renewals, rent reviews, routine inspection scheduling and bond lodgements

• Log maintenance requests, arrange tradespeople and follow jobs through to completion

Sales Administration

• Set up new listings, prepare contracts and marketing paperwork, and track each sale through to settlement

CRM and Database Management

• Keep property, landlord, tenant and buyer records accurate and up to date across the company’s systems

Accounts Support

• Assist with rent arrears follow-up, invoicing, and trust account reconciliation support under the direction of the licensee

Compliance

• Make sure documentation meets state legislative and agency requirements, including smoke alarm, pool and safety compliance records

Client Communication

• Respond to landlord, tenant and buyer enquiries by email and phone in a clear, professional manner

Process Improvement

• Use senior experience to spot gaps in workflows and suggest practical improvements

Qualifications:

• More than seven years’ experience in real estate administration, ideally supporting Australian agencies

• Hands-on experience with property management and sales administration

• Working knowledge of common Australian real estate platforms (for example PropertyMe, Console Cloud, Rex or REST)

• Understanding of tenancy processes, documentation and compliance obligations

• Strong written and spoken English, with a confident, professional manner with clients

• High attention to detail and the ability to manage a busy workload independently

• Proficiency with Microsoft 365 or Google Workspace

Tech Stack requirements:

Real Estate Platforms (for example)

• PropertyMe

• Console Cloud

• Rex

• REST

Productivity Tools

• Microsoft 365 or Google Workspace

Communication

• Email

• Phone

Hiring Process:

• Phone screening

• Behavioral Interview

• Client interview

About Adaca:

Adaca was founded in 2015 to assist Australian companies in their software development initiatives. Over the past 10 years, we have successfully built and scaled a distributed team across Australia and the Philippines to over 100 staff. Now, we are entering a whole new era of artificial intelligence. Our authentic, values-led approach has allowed us to attract and retain magnificent people. Adaca operates a high-performance core team with a network of customer-facing people who have catalysed our growth. This emphasises the value that each individual holds in influencing the growth of the business.