Real Estate Admin & Conveyancing Specialist

Spin Virtual Solutions Inc; Hinoba-an; Hybrid; PHP 335,000 - 580,000; Full time

Job summary

Spin Virtual Solutions Inc in the Philippines is seeking a proactive Virtual Assistant to support Australian property conveyancing clients. You will manage leads, listings, emails, calendars and day-to-day admin tasks for real estate agents and teams.

Ideal candidates have 1–3+ years in virtual assistance or real estate, strong English, experience with CRM systems like Salesforce or HubSpot, and a keen eye for detail while handling confidential information.

Qualifications

• 1–3+ years' experience in virtual assistance, real estate, administration, or customer service.
• Strong English communication skills, both written and verbal.
• Experience with CRM systems (e.g., Salesforce, HubSpot, Follow Up Boss, Zoho).
• Familiarity with real estate platforms/listing systems.
• Some knowledge of Australian property conveyancing processes.
• Strong lead management and follow-up skills.
• Confident handling emails, calendars, appointments, and documents.
• Ability to manage confidential information with care.

Responsibilities

• Manage CRM, leads, and property listings.
• Handle emails, enquiries, and lead follow-ups.
• Schedule appointments, inspections, and meetings.
• Assist with property marketing and social media.
• Prepare and organise documents and reports.
• Assist with property-related administrative and conveyancing tasks as required.

Skills

CRM proficiency

Lead management

Communication skills

Calendar management

Attention to detail

Australian conveyancing knowledge

Tools

Salesforce

HubSpot

Follow Up Boss

Zoho

Job description

Spin Virtual Solutions Inc in the Philippines is seeking a proactive Virtual Assistant to support Australian property conveyancing clients. You will manage leads, listings, emails, calendars and day-to-day admin tasks for real estate agents and teams.

Ideal candidates have 1–3+ years in virtual assistance or real estate, strong English, experience with CRM systems like Salesforce or HubSpot, and a keen eye for detail while handling confidential information.