Quotation & Admin Support Specialist (Construction)

Cooee Inc. Career (Be one of us); Iloilo City; On-site; PHP 279,000 - 435,000; Full time

Job summary

Cooee Inc. is seeking a Quotation and Administration Coordinator to manage quote requests, documents, and follow-ups across the New Zealand branches. You will collaborate with estimators and operations managers to ensure accuracy and timely quotations.

The role also provides general administration, HR and payroll support, and day-to-day business tasks. Fresh graduates or those with up to two years of experience who are detail-oriented, organized, and communicative are encouraged to apply.

Qualifications

• Fresh graduates or candidates with up to 2 years of experience in administration or related roles.
• Strong attention to detail and ability to identify missing or incorrect information.
• Organized and able to manage several requests and deadlines.
• Clear written and verbal communication skills.
• Proficient in Microsoft Office; experience with Outlook and SharePoint is an advantage.

Responsibilities

• Handle quoting process: receive, enter, and manage quote requests and inquiries.
• Verify client details, site information, scope, plans, and supporting docs for accuracy.
• Follow up missing information with Clients, Estimators, and Operations Managers.
• Assist with compiling, formatting, and emailing quotations; track outcomes of quotes.
• Provide general administration support across the business; prepare reports and documentation.
• Maintain company records, registers, and systems.
• HR and payroll support: maintain training, PPE, employee records, and payroll data.
• Check timesheets and assist with payroll preparation; follow up on missing information.

Skills

Attention to detail

Communication

Organizational skills

Time management

Tools

Microsoft Office

Outlook

SharePoint

Job description

Cooee Inc. is seeking a Quotation and Administration Coordinator to manage quote requests, documents, and follow-ups across the New Zealand branches. You will collaborate with estimators and operations managers to ensure accuracy and timely quotations.

The role also provides general administration, HR and payroll support, and day-to-day business tasks. Fresh graduates or those with up to two years of experience who are detail-oriented, organized, and communicative are encouraged to apply.