QMS Assistant

Elev8 Holdings, Inc.; Makati; On-site; PHP 200,880 - 312,480; Full time

Benefits offered by this job

HMO & Life Insurance

Fitness Membership

Paid Leave

Cash-out Leave

Birthday Benefit

Bereavement Support

Professional Trainings

Quarterly Events

Job summary

Elev8 Holdings, Inc. seeks a QMS Assistant for the Legal Department to ensure quality-driven legal administration and governance. The role bridges legal operations with corporate governance by monitoring processes, logs, and documentation controls to support audits and regulatory submissions.

The position emphasizes meticulous records management, confidentiality, and adherence to standards, with opportunities for professional development and exposure to corporate governance workflows.

Qualifications

• Bachelor’s degree in HR Management, Legal Management, Business Administration, Industrial Engineering, or related field.
• 1–2 years of experience in QMS coordination, compliance documentation, or process auditing; fresh graduates with internships welcome.
• Basic understanding of ISO 9001 and documentation control; proficient in MS Word and Excel.

Responsibilities

• Maintain and update the Legal Department's QMS manuals, work instructions, and procedures to align with quality benchmarks.
• Assist in coordinating and preparing documentation for internal and external QMS audits, ensuring records are audit-ready.
• Monitor corrective action requests (CPARs) and non-conformities within the Legal Department, ensuring timely resolutions.
• Track process metrics, document turnaround times, and contract routing speeds to identify bottlenecks.
• Manage secure archives for executed corporate agreements and compliance permits with controls.
• Handle confidential corporate agreements and data in line with ethics and privacy policies.

Skills

QMS knowledge

Documentation control

Auditing workflows

MS Word

Education

Bachelor’s degree in HR Management

Bachelor’s degree in Legal Management

Bachelor’s degree in Business Administration

Bachelor’s degree in Industrial Engineering

Tools

MS Excel

MS Word

Job description

On-site - Makati Fresh Graduate/Student Bachelor Full-time

Job Description

Employee Recognition and Rewards

Commission, Performance Bonus, Employee Recognition Program, Incentives

Government Mandated Benefits

Insurance Health & Wellness

Life Insurance, HMO

Employee Discount, Gym Membership

Professional Development

Employee Assistance Program, Professional Development

Work-Life Balance

The QMS (Quality Management System) Assistant for the Legal Department plays a specialized role in ensuring that all legal administrative workflows, corporate compliance tracks, and documentation routing frameworks strictly adhere to corporate Quality Management System standards. This role bridges legal administration with corporate governance by monitoring internal legal processes, tracking non-conformities, updating documentation logs, and supporting both internal and external quality audits. The Assistant ensures that the department's operational pipelines—such as contract lifecycles, regulatory submissions, and corporate filings—are consistently executed with optimal procedural precision.

Key Responsibilities

• QMS Documentation & Maintenance: Maintain and update the Legal Department's Quality Management System manuals, work instructions, and documented procedures to ensure absolute alignment with corporate quality benchmarks.
• Audit Support & Compliance: Assist in coordinating and preparing required documentation for regular internal and external QMS audits, ensuring all legal records are orderly, accessible, and audit-ready.
• Non-Conformity & Corrective Action Tracking: Monitor, log, and track corrective action requests (CPARs) and process non-conformities within the Legal Department, following up with task owners to ensure timely resolution.
• Process Cycle & SLA Monitoring: Track operational metrics, documentation turnaround times, and contract routing speeds, compiling baseline analytics to identify system bottlenecks.
• Legal Records & Database Management: Manage a highly secure, centralized digital and physical archive for executed corporate agreements, boards memos, and compliance permits in strict compliance with documentation controls.
• Confidentiality & Data Privacy: Handle highly sensitive corporate agreements and data with strict discretion, ensuring full adherence to standard company ethics, data storage policies, and data privacy laws.

Qualifications

• Technical Knowledge: Basic to solid understanding of Quality Management System principles (such as ISO 9001 frameworks), documentation control mechanisms, auditing workflows, and legal administrative structures. High proficiency in office productivity suites (MS Word, Excel) for managing trackers.
• Behavioral Competencies: Exceptional structural organization, high attention to process details, objective analytical thinking, strong coordination skills, and a high level of integrity when dealing with confidential legal materials.
• Job Requirements: Bachelor’s degree in Human Resource Management, Legal Management, Business Administration, Industrial Engineering, or a related field. Possesses at least 1–2 years of experience handling QMS coordination, compliance documentation, or process auditing—ideally within a corporate legal or corporate governance department. Open to high-performing fresh graduates who have completed substantial internships in QMS, corporate compliance, or legal operations.
• HMO and Group Life Insurance
• Anytime Fitness Membership
• 12 days Vacation Leave and 12 days Sick Leave
• Unused leave credits convertible to cash
• Birthday Allowance and Newlywed Benefits
• Bereavement Leave with Financial Assistance
• Professional Trainings and Ambassador Awards recognition
• Quarterly Company Events

HR Officer Elev8 Holdings, Inc.

Working Location