Legal Management Staff - QC Based (for LMS Graduates only)

Grand Meritus Security Agency; Philippines; On-site; PHP 279,000 - 469,000; Full time

Job summary

Grand Meritus Security Agency is seeking a Legal Management Staff to provide administrative and operational support to the Legal Division in the Philippines. You will handle contracts, filings, and documentation, ensuring compliance and timely reporting.

This role emphasizes accuracy, confidentiality, and coordination with external counsel and government agencies. Responsibilities include documentation & records management, contract monitoring, compliance tracking, case coordination, and routine

Qualifications

• Bachelor’s Degree in Legal Management required; other degrees are not accepted.
• Fresh graduates welcome; experience in legal/compliance is an advantage.
• Knowledge of Philippine laws, labor laws, and corporate compliance is an advantage.

Responsibilities

• Prepare, review, and organize legal documents such as contracts and memoranda.
• Track contract validity, renewals, and compliance requirements.
• Monitor compliance with laws, permits, licenses, and statutory documents.
• Maintain records of legal cases, hearings, and deadlines.
• Coordinate with external counsel and government agencies.
• Provide administrative support to the Legal Division.

Skills

Attention to detail

Written and verbal communication

Organizational skills

Confidential information handling

Analytical and problem-solving

Education

Bachelor’s Degree in Legal Management

Tools

MS Office

Job description

JOB SUMMARY

The Legal Management Staff is responsible for providing administrative and operational support to the Legal Division, ensuring compliance with legal requirements, proper documentation, and coordination of legal processes. The role involves handling contracts, monitoring legal cases, maintaining records, and assisting in safeguarding the company’s legal interests.

DUTIES AND RESPONSIBILITIES

1. Legal Documentation & Records Management

• Prepare, review, and organize legal documents such as contracts, agreements, affidavits, and memoranda

• Maintain and update legal files, case records, and documentation systems

• Ensure proper safekeeping and confidentiality of all legal documents

2. Contract Management

• Assist in drafting, reviewing, and monitoring contracts and agreements

• Track contract validity, renewals, and compliance requirements

• Coordinate with internal departments regarding contract-related concerns

3. Compliance Monitoring

• Assist in ensuring company compliance with applicable laws, regulations, and government requirements

• Monitor submission of permits, licenses, and statutory documents

• Support in compliance audits and documentation reviews

4. Case Monitoring & Coordination

• Maintain records of legal cases, hearings, and deadlines

• Coordinate with external legal counsel regarding case status and requirements

• Prepare summaries and reports on legal matters

5. Administrative Support

• Provide general administrative support to the Legal Division

• Prepare reports, correspondence, and legal summaries

• Assist in policy documentation and implementation

6. Liaison Work

• Coordinate with government agencies (e.g., DOLE, SEC, LGUs, courts, etc.)

• Process legal-related applications, filings, and submissions

• Assist in notarization and documentation requirements

QUALIFICATIONS

• Bachelor’s Degree in Legal Management ONLY. Other educational degrees will not progress.

• Fresh graduates are welcome to apply; experience in legal or compliance work is an advantage

• Knowledge of Philippine laws, labor laws, and corporate compliance is an advantage

SKILLS AND COMPETENCIES

• Strong attention to detail and accuracy

• Good written and verbal communication skills

• Organizational and documentation skills

• Ability to handle confidential information with integrity

• Analytical and problem‑solving skills

• Proficient in MS Office (Word, Excel, PowerPoint)

WORKING CONDITIONS

• Office-based work with occasional fieldwork for legal filings and coordination

• May require coordination with external legal counsel and government agencies

KEY PERFORMANCE INDICATORS (KPIs)

• Accuracy and completeness of legal documentation

• Timeliness of submissions and compliance requirements

• Proper tracking of contracts and legal cases

• Responsiveness to internal and external legal concerns