Purchasing Officer

Greystone Asia Resources, Inc.; Taguig; On-site; PHP 260,000 - 460,000; Full time

Job summary

Greystone Asia Resources, Inc. is seeking a detail-oriented Procurement Specialist to join our on-site team in Taguig. In this role you will assist in sourcing, evaluating, and negotiating with suppliers, and you will prepare requisitions and purchase orders with precision.

You will monitor inventory, coordinate with warehouse, and ensure timely replenishment and compliant documentation. The ideal candidate has a Bachelor's degree and at least one year in procurement or supply chain, with strong

Qualifications

• Bachelor's degree in Business Administration, Supply Chain, Logistics, or related field.
• Minimum 1 year of procurement or supply chain experience.
• Strong negotiation and supplier management skills.
• Knowledge of purchasing processes, inventory management, and procurement best practices.
• Proficient in Excel and ERP systems (Odoo).
• Ability to work under pressure and meet deadlines with high integrity.

Responsibilities

• Assist in sourcing and purchasing materials, supplies, and equipment.
• Source, evaluate, and negotiate with suppliers for best price, quality, and terms.
• Prepare and process purchase requisitions and orders accurately and on time.
• Monitor inventory levels and coordinate with warehouse to replenish materials.
• Follow up on purchase orders to ensure on-time delivery.
• Develop and maintain relationships with suppliers.
• Conduct market research to identify new suppliers and cost-saving opportunities.
• Compare quotations and recommend suppliers based on quality and reliability.
• Verify items against specifications and coordinate with warehouse on receiving discrepancies.
• Maintain procurement records, supplier databases, contracts, and docs.
• Coordinate with Accounting on supplier invoices and payments.
• Ensure compliance with procurement policies and regulations.
• Prepare procurement reports and perform purchasing-related duties.
• Perform other tasks as directed by management.

Skills

Procurement

Supplier negotiation

Inventory management

Purchase orders

Communication skills

Education

Bachelor's degree in Business Administration / Supply Chain

Tools

Odoo ERP

Job description

On-site - Taguig 1-3 Yrs Exp Bachelor Full-time

KEY RESPONSIBILITIES:

• Assist in sourcing and purchasing materials, supplies, and equipment.
• Source, evaluate, and negotiate with suppliers to obtain the best price, quality, and delivery terms.
• Prepare and process purchase requisitions and purchase orders accurately and on time.
• Monitor inventory levels and coordinate with warehouse and requesting departments to ensure timely replenishment of materials.
• Follow up on purchase orders to ensure on-time delivery and resolve delivery issues with suppliers.
• Develop and maintain strong relationships with existing and potential suppliers.
• Conduct market research to identify new suppliers and cost-saving opportunities.
• Compare quotations and recommend suppliers based on quality, cost, and reliability.
• Verify purchased items against specifications and coordinate with the warehouse regarding receiving discrepancies.
• Maintain accurate procurement records, supplier databases, contracts, and purchasing documentation.
• Coordinate with the Accounting Department regarding supplier invoices and payment concerns.
• Ensure compliance with company procurement policies and applicable regulations.
• Prepare procurement reports and perform other purchasing-related duties as assigned.
• Perform other tasks or special assignments as directed by the Superior and/or Management

QUALIFICATIONS:

• Bachelor's degree in Business Administration, Supply Chain Management, Logistics, Industrial Engineering, or a related field.
• At least 1 year of experience in procurement, purchasing, or supply chain operations.
• Strong negotiation, communication, and supplier management skills.
• Knowledge of purchasing processes, inventory management, and procurement best practices.
• Proficient in Microsoft Office applications, particularly Excel, and ERP systems (Odoo)
• Excellent analytical, organizational, and problem-solving skills.
• Ability to work under pressure and manage multiple priorities while meeting deadlines.
• High level of integrity, attention to detail, and professionalism.
• Experience in the construction, manufacturing, or trading industry is an advantage.

Working Location

Greystone Asia Resources Inc.. J BUILDING J.Y AND SONS COMPOUND VETERANS, Taguig, 1630, Philippines