Purchasing Manager

MicroSourcing; Manila; On-site; PHP 900,000 - 1,500,000; Full time

Job summary

MicroSourcing is seeking a Purchasing Manager with strong cost analysis and tender estimation skills to optimize pricing and profitability. The role involves collaborating with the Finance team, analyzing data across systems, and driving cost-reduction initiatives.

The ideal candidate will have a finance/economics background, Excel expertise, and experience leading cost estimation for tenders and projects within a facilities management context. Remote work from the Philippines is supported.

Qualifications

• Bachelor's degree in Finance, Accounting, Economics, or Business Management (highly regarded).
• Expertise in cost estimation for tenders and project proposals with a strong commercial focus.
• Commercial business experience and understanding of the facilities management market.

Responsibilities

• Estimate contract costs for existing and new customers.
• Gather and analyze financial data.
• Determine standard costs and investigate variances against actual costs when required.
• Prepare detailed financial reports on a periodic and ad hoc basis.
• Conduct audits of financial processes, customer contracts, and transactions.
• Monitor changes in processes or methodologies and assess their impact on overall costs.
• Forecast and analyze process, labor, and inventory costs.
• Recommend cost-reduction initiatives and profitability improvements.
• Conduct market research to support pricing strategies and business model recommendations.
• Analyze operational data to identify cost-saving opportunities.
• Prepare comprehensive financial analyses and expense reports, including: Project cost breakdowns, Remaining expense forecasts, Efficiency improvement opportunities
• Perform detailed variance analysis between actual results, budgets, forecasts, and KPIs.
• Monitor project costs against budgets and forecasts, and provide regular reporting.
• Collaborate with the Finance team to ensure accurate financial reporting.
• Demonstrate strong systems knowledge and the ability to extract and analyze data from various systems.

Skills

Cost analysis

Cost estimation

Excel

Budgeting

Financial reporting

Pricing templates

Data analysis

Stakeholder communication

Project management

Tender cost estimation

Cost control

Negotiation

Commercial judgment

Education

Bachelor's degree in Finance, Accounting, Economics, or Business Management

Tools

Excel

Accounting systems

Job description

Position: Purchasing Manager

Work setup: Work from home

Key Responsibilities

• Estimate contract costs for existing and new customers.
• Gather and analyze financial data.
• Determine standard costs and investigate variances against actual costs when required.
• Prepare detailed financial reports on a periodic and ad hoc basis.
• Conduct audits of financial processes, customer contracts, and transactions.
• Monitor changes in processes or methodologies and assess their impact on overall costs.
• Forecast and analyze process, labor, and inventory costs.
• Recommend cost-reduction initiatives and profitability improvements.
• Conduct market research to support pricing strategies and business model recommendations.
• Analyze operational data to identify cost-saving opportunities.
• Prepare comprehensive financial analyses and expense reports, including:
  • Project cost breakdowns
  • Remaining expense forecasts
  • Efficiency improvement opportunities
• Perform detailed variance analysis between actual results, budgets, forecasts, and key performance indicators (KPIs).
• Monitor project costs against budgets and forecasts, and provide regular reporting.
• Collaborate closely with the Finance team to ensure accurate financial reporting.
• Demonstrate strong systems knowledge and the ability to extract and analyze data from various systems.

Key Relationships

• General Manager – Business and Strategy
• Contract Analysis and Bid Team
• Millennium Leadership Team
• Commercial and Finance Team
• Human Resources and Safety Operational Business Leaders
• Functional Business Leaders (CFO, CIO, Legal)
• Payroll, Safety, and Compliance Teams
• External Consultants
• Customers

Competencies, Knowledge & Experience

• Finance, Accounting, or Economics background.
• Proven experience as a Cost Analyst, Cost Specialist, or in a similar role.
• Experience working within a team, with the confidence and interpersonal skills to lead and achieve team objectives.
• Strong ability to extract financial information from costing models and adapt it to diverse client pricing templates.
• Experience in financial, operational, and data analysis.
• Expertise in cost estimation and cost analysis with exceptional attention to detail.
• Willingness to learn pricing variations across Australian states and territories, as well as New Zealand.
• Ability to manage multiple projects and work effectively under tight deadlines.
• Advanced proficiency in accounting systems and Microsoft Excel.
• Strong project management skills with the ability to influence, drive change, and improve processes.
• Innovative problem-solving mindset with a willingness to explore new approaches.
• Strong analytical ability and sound commercial judgment.
• Excellent presentation and communication skills.
• Strong teamwork, interpersonal, and facilitation skills.
• Proven ability to communicate effectively (written and verbal) with stakeholders at all organizational levels, both internally and externally.
• Strong negotiation and influencing capabilities.
• Well-developed problem-solving and conflict resolution skills.
• Highly detail-oriented, persuasive, and committed to accuracy.

Qualifications

• Bachelor's degree in Finance, Accounting, Economics, or Business Management (highly regarded).
• Expertise in cost estimation for tenders and project proposals with a strong commercial focus.
• Commercial business experience and understanding of the facilities management market.