Purchasing Assistant Buyer

MR DIY Philippines; Quezon City; On-site; PHP 279,000 - 391,000; Full time

Job summary

MR DIY Philippines is seeking a Purchasing Assistant Buyer to support procurement operations in Metro Manila. You will evaluate purchase orders, coordinate with buyers, manage inventory, and maintain supplier relationships to ensure timely deliveries and compliance with company policies.

The role requires a bachelor’s degree in business, 1–2 years in retail merchandising, and strong administrative skills with MS Office. Organizational ability and attention to detail are essential for success.

Qualifications

• Bachelor's degree in business or related field.
• 1–2 years experience in Retail Merchandising, handling modern trade or store chain.
• Strong admin background with Microsoft Office proficiency (Word/Excel/PowerPoint/Access) and Open Office.

Responsibilities

• Evaluate and facilitate approval on all purchase orders and coordinate with assistants and buyers.
• Monitor and evaluate PO claims for compliance with company regulations.
• Design purchasing contracts, procedures, and policies.
• Review purchase specs and issue bids to suppliers.
• Prepare reports and participate in meetings to identify purchasing requirements and plan objectives.
• Perform inventory inspections and reorder supplies as needed.
• Maintain records of orders, payments, and received stock.
• Establish relationships with clients, vendors, and suppliers.
• Serve as the main contact for purchase inquiries.
• Resolve vendor discrepancies promptly.
• Reconcile vendor statements monthly.

Skills

Administrative skills

Microsoft Office

Organizational skills

Time management

Education

Bachelor's degree in business

Tools

MS Word

Excel

Access

PowerPoint

OpenOffice

Job description

Job Description:

About The Job Purchasing Assistant Buyer

• Evaluate and facilitate approval on all purchase orders and coordinate with assistants and buyers to ensure accuracy of all deliveries.
• Monitor and evaluate all purchase order claims and ensure compliance to all company regulations.
• Design all purchasing contracts and associate procedures and policies.
• Design specifications for all services and equipment and recommend appropriate substitutes for supplies.
• Review all purchase specifications and issue appropriate bids to all suppliers.
• Organize and participate in various meetings and prepare required reports to identify appropriate purchasing requirements and design an efficient business plan to achieve all objectives.
• Performing inventory inspections and reordering supplies and stock as necessary.
• Updating and maintaining records of all orders, payments, and received stock.
• Establishing professional relationships with clients as well as vendors and suppliers.
• Serve as the primary point of contact for all purchasing inquiries.
• Resolve any discrepancies with vendors in a timely manner.
• Maintain accurate records of all purchases, including invoices and receipts
• Reconcile vendor statements on a monthly basis.

Job Requirements

• Bachelor's Degree. Any 4 year business-related course. Retail course is an advantage but not required.
• At least 1 to 2 years of experience in Retail Merchandising, handling modern trade or store chain is a must.
• Strong background in administrative and clerical assignments with expertise on Microsoft Office (e.g. MS Word, Excel, Access, Power Point) and Open Office - Intermediate level.
• Great organizational, planning and time management skills.

Competencies

• Execution and people leadership
• Commercial and analytical acumen
• Supplier and stakeholder management
• Compliance and risk awareness