Property Officer Manila

Savills; Manila; On-site; PHP 400,000 - 650,000; Full time

Job summary

Savills Philippines is the leading full-service real estate solutions provider in the Metro Manila Area, seeking a Property Officer to oversee daily property operations, inspections, and maintenance programs. The role requires on-site presence six days per week and strong coordination with security, tenants, and contractors.

The candidate should have 3+ years in property management, a solid grasp of building systems, and excellent communication and leadership skills to drive safety, energy

Qualifications

• At least 3 years of working experience in Property Management.
• Willing to work on-site.
• Amenable to work six (6) days a week.

Responsibilities

• Oversees daily property operations to ensure equipment reliability, minimal downtime, and efficient utility usage within budgets
• Conducts regular inspections of facilities and monitors equipment performance and operational conditions
• Ensures cleanliness, safety, and compliance with house rules and property regulations
• Addresses tenant concerns promptly and coordinates with security to maintain a safe environment
• Develops and implements preventive maintenance programs for all machinery and equipment
• Schedules and monitors maintenance activities, ensuring compliance by third-party contractors
• Maintains operational readiness of building systems and ensures permits and contracts are up to date
• Ensures availability of critical spare parts and maintenance resources
• Manages vendor performance by setting and enforcing SLAs and KPIs
• Conducts regular evaluation of service providers and contractors
• Leads fire safety initiatives, including implementation of safety standards and emergency procedures
• Maintains fire protection systems and ensures compliance with safety inspections and hazard prevention
• Implements energy management programs to optimize consumption and track cost savings
• Ensures compliance with energy guidelines and coordinates with stakeholders
• Supports construction and tenant fit-out activities, ensuring proper testing, commissioning, and compliance with guidelines and permits
• Conducts inspections to ensure adherence to approved plans and regulations
• Oversees administrative operations, including regulatory compliance, documentation standards, reporting, and inventory management
• Leads and develops the technical and maintenance team through coordination, performance monitoring, and coaching
• Ensures effective communication and workflow within the team
• Manages financial performance by monitoring OPEX and CAPEX and ensuring efficient utility usage
• Builds and maintains strong relationships with landlords, tenants, and stakeholders
• Monitors service quality through customer feedback and satisfaction initiatives
• Identifies opportunities to improve operational processes and enhance service delivery
• Participates in training and company programs for continuous professional development

Skills

Property management

Team leadership

Contract management

Facilities operations

Budgeting & cost control

Vendor management

Safety compliance

Energy management

Communication

Problem solving

Tools

Building systems knowledge

HVAC/Electrical/Plumbing

Job description

Job Description:

Savills Philippines is the leading full-service real estate solutions provider for local and multinational business locators.

LOCATION: Metro Manila Area
WORK SET UP: On-site - 6 days a week
POSITION:Property Officer

JOB QUALIFICATIONS

• At least 3 years of working experience in Property Management.
• Willing to work on-site.
• Amenable to work six (6) days a week.

JOB DESCRIPTION

• Oversees daily property operations to ensure equipment reliability, minimal downtime, and efficient utility usage within budgets
• Conducts regular inspections of facilities and monitors equipment performance and operational conditions
• Ensures cleanliness, safety, and compliance with house rules and property regulations
• Addresses tenant concerns promptly and coordinates with security to maintain a safe environment
• Develops and implements preventive maintenance programs for all machinery and equipment
• Schedules and monitors maintenance activities, ensuring compliance by third-party contractors
• Maintains operational readiness of building systems and ensures permits and contracts are up to date
• Ensures availability of critical spare parts and maintenance resources
• Manages vendor performance by setting and enforcing SLAs and KPIs
• Conducts regular evaluation of service providers and contractors
• Leads fire safety initiatives, including implementation of safety standards and emergency procedures
• Maintains fire protection systems and ensures compliance with safety inspections and hazard prevention
• Implements energy management programs to optimize consumption and track cost savings
• Ensures compliance with energy guidelines and coordinates with stakeholders
• Supports construction and tenant fit-out activities, ensuring proper testing, commissioning, and compliance with guidelines and permits
• Conducts inspections to ensure adherence to approved plans and regulations
• Oversees administrative operations, including regulatory compliance, documentation standards, reporting, and inventory management
• Leads and develops the technical and maintenance team through coordination, performance monitoring, and coaching
• Ensures effective communication and workflow within the team
• Manages financial performance by monitoring OPEX and CAPEX and ensuring efficient utility usage
• Builds and maintains strong relationships with landlords, tenants, and stakeholders
• Monitors service quality through customer feedback and satisfaction initiatives
• Identifies opportunities to improve operational processes and enhance service delivery
• Participates in training and company programs for continuous professional development

SKILLS AND COMPETENCIES

• Lead, motivate, and guide teams while coordinating with stakeholders
• Solve problems and manage facility-related projects effectively
• Apply technical knowledge in building systems and operations
• Oversee budgets and ensure safety, compliance, and regulations are met
• Adapt to changes and maintain strong relationships with others
• Use data and innovative solutions to improve efficiency and sustainability
• Strong understanding of engineering principles, including structural, mechanical, electrical, and plumbing systems
• Knowledge of local and international building codes and regulations to ensure safety and compliance
• Project management skills, including effective handling of time, budget, and resources
• Technical expertise in building systems such as electrical, HVAC, and plumbing
• Strong analytical and problem-solving skills to address complex issues in design, construction, and maintenance
• High attention to detail to ensure accuracy in plans and execution
• Excellent communication skills to coordinate with architects, contractors, clients, and stakeholders
• Strong interpersonal skills to build and maintain professional relationships
• Ability to work collaboratively in a team environment