Property & Administrative Officer

Private Advertiser; Quezon City; On-site; PHP 357,000 - 580,000; Full time

Job summary

Private Advertiser in Metro Manila is seeking a Property & Administrative Officer to independently manage day-to-day operations, property and branch oversight, and provide executive support as needed. You will coordinate with technicians and suppliers, monitor facilities, maintain records and reports, handle payroll data, and ensure timely follow-through while protecting confidential information.

Candidates should be highly organized and capable of handling multiple properties with strong

Qualifications

• Hands-on experience in operations, property/hotel management, or similar fields.
• Exceptional organization and ability to juggle multiple priorities.
• Good judgment, quick decision-making, and problem-solving skills.
• Attention to detail with strong documentation and record-keeping.
• Ability to work independently with minimal supervision.
• Strong follow-through and ability to coordinate with diverse stakeholders.

Responsibilities

• Monitor daily operations and condition of properties and branches.
• Coordinate with technicians, contractors, suppliers, and maintenance staff.
• Assist guest inquiries and tenant/building requests; central coordination.
• Document concerns, actions, and prepare reports and notices when needed.
• Monitor payments, reports, and inventory across branches and properties.
• Prepare petty cash and organize supporting documents for expenses.
• Maintain employee records, attendance, payroll data, and confidentiality.
• Maintain organized management files including permits, licenses, contracts.
• Prepare monthly business and operations reports for EVP; collect data from sites.
• Maintain pending matter lists and follow up with responsible parties.

Skills

Operational experience

Highly organized

Decision making

Attention to detail

Independent worker

Strong communication

Education

Bachelor's degree preferred

Tools

MS Office

Job description

About the role

The Property & Administrative Officer is expected to independently handle day-to-day operational and administrative matters within the scope of the position, take appropriate action, follow through to completion, and expedite matters requiring management approval or decision.

The position is primarily focused on property and business operations, coordination, monitoring, administration, and follow-through, with executive support as needed.

Key responsibilities

• Monitor the daily operation and condition of properties and branches, including building, rooms, common areas, facilities, equipment, cleanliness, and general upkeep

• Maintain cleaning, maintenance, and equipment/machine checklists and identify repairs, operational concerns, and items requiring attention

• Call and coordinate with technicians, contractors, suppliers, and maintenance personnel, and follow up on repairs and maintenance until properly completed

• Assist with guest inquiries and operational concerns, and act as a primary coordinator for tenant requests and building/room operational concerns

• Document concerns and actions taken, and prepare notices, requests, reports, or other documents when required

• Monitor operational matters, payments, reports, pending concerns, maintenance, and other requirements of other branches and properties

• Monitor inventory and supplies for properties and branches, check stock levels, and prepare replenishment and purchase requests

• Prepare petty cash requests and other operational requests for approval, and organize supporting documents for expenses, purchases, payments, and reimbursements

• Maintain employee records, contracts, attendance, schedules, assignments, and other personnel documents, and assist in preparing payroll information

• Maintain organized management files and confidential company records, including corporate records, SEC, BIR, permits, licenses, contracts, and certificates

• Prepare monthly business and operations reports for the EVP and gather information from properties and branches regarding operations, payments, maintenance, inventory, tenant/guest matters, staffing, and pending concerns

• Maintain a clear list of pending matters and their status, and follow up with employees, contractors, suppliers, tenants, and other responsible parties

About you

• Has actual hands-on operational experience, preferably in property management, hospitality, facilities, business operations, branch operations, or a similar environment

• Highly organized and able to manage several priorities at the same time

• Strong practical judgment and decision-making ability

• Observant and notices problems, missing requirements, and pending matters

• Can work independently without needing constant instructions

• Strong follow-through and does not allow tasks to remain unattended

• Comfortable dealing with employees, tenants, guests, contractors, technicians, suppliers, and accountants

• Can distinguish between urgent, important, and routine matters

• Resourceful and looks for solutions rather than simply reporting problems

• Can handle confidential company, employee, financial, and management information

• Bachelor's degree preferred

• Relevant experience in operations, property/hotel management, facilities, business administration, branch operations, or a similar role

• Strong organizational, documentation, communication, and computer skills

• Experience handling multiple properties, branches, or operational areas is an advantage