Projects Administrative & Finance Specialist

FAO; Muntinlupa; On-site; PHP 600,000 - 800,000; Full time

Job summary

FAO is seeking an Administrative and Finance Assistant in Tuguegarao City, Philippines, to support project administration, budgeting, procurement, and reporting under FAO rules. The role requires a university degree and at least five years’ field-level experience, with strong English proficiency and MS Office skills.

The position is a 12-month contract with non-staff terms and travel to project sites as needed.

Qualifications

• University degree in Business Administration, Accountancy or related disciplines.
• At least five (5) years of relevant experience in administrative, accounting, logistics, travel, and procurement for projects at field level.
• Full proficiency / working knowledge (level C) of English.
• National of the Philippines.

Responsibilities

• Provide overall administrative and financial support to the project.
• Assist in office administration and maintain up-to-date and accurate financial records of all disbursements and receipts related to the Representation and projects, and use these records as a basis for preparing financial reports for use by the FAOR, RAP, donor, Government, and other partners.
• Assist in monitoring the project budget, tracking expenditures and commitments against approved allocations. Review Project Status Reports and Transaction Listings in iMIS, in collaboration with the FAO team, based on approved annual work plans and projected future project activities.
• Update and maintain electronic and paper filing of relevant administrative and financial information; assist in the preparation of budget revisions.
• Prepare purchase requisitions in consultation with the Project Team, source information for potential local suppliers, facilitate arrangements for inspection and delivery of inputs and supplies, and ensure the timeliness of delivery of all required inputs.
• Submit payment requests for very low value procurement, reimbursements.
• Process payments in accordance with prescribed guidelines for disbursement of Operational Cash Advances (OCA) and Outposted Petty Cash (OPC).
• Provide support in the processing of cash transfer, ensuring list of beneficiaries is complete and accurate according to the project criteria and selection.
• Provide and facilitate on-boarding support for project staff (access to corporate systems, processing of travels and entitlements for deployment, and other onboarding-related concerns).
• Provide support in project closure.
• Establish and maintain an inventory of all project properties (equipment, furniture, fixtures, other attractive items and supplies).
• Carry out any other relevant duties within his/her technical competence as may be requested by the FAO Representative.

Skills

English proficiency

Filipino proficiency

MS Office proficiency

Report writing

Education

Bachelor's degree in Business Administration

Tools

iMIS

Job description

FAO is seeking an Administrative and Finance Assistant in Tuguegarao City, Philippines, to support project administration, budgeting, procurement, and reporting under FAO rules. The role requires a university degree and at least five years’ field-level experience, with strong English proficiency and MS Office skills.

The position is a 12-month contract with non-staff terms and travel to project sites as needed.