Administrative & Finance Coordinator

UN Atlas; Tuguegarao; On-site; PHP 420,000 - 780,000; Full time

Job summary

FAO in the Philippines seeks an Administrative and Finance Assistant to provide essential administrative, financial, procurement, and logistical support for project activities in the country.

You will monitor budgets, maintain financial records, process payments, manage inventory, and assist with project closures, reporting to FAO management and partners while coordinating with government counterparts and service providers.

Qualifications

• Minimum of five years’ progressive experience in admin, accounting, logistics, travel and procurement support in project implementation at field level.
• Proficiency in English (Level C) is required.
• Strong office administration, financial record-keeping and budget monitoring skills.
• Experience with procurement processes and payment processing.
• Willingness to travel to project sites; familiarity with local dialects is an advantage.

Responsibilities

• Provide comprehensive administrative and financial support for project operations.
• Maintain accurate financial records of all disbursements and receipts.
• Monitor project budgets and track expenditures against allocations.
• Prepare procurement requests and coordinate local supplier deliveries.
• Process payments for low-value procurements and reimbursements.
• Assist in onboarding project staff and aid in project closure activities.
• Ensure inventory is maintained and filing systems are organized.
• Support coordination with FAO units, partners and government counterparts.

Skills

English proficiency

Office administration

Financial record-keeping

Budget monitoring

Procurement processes

Payment processing

Inventory management

Filing systems

Communication / interpersonal skills

MS Office

Education

University degree in Business Administration or Accountancy

Tools

MS Office

Job description

FAO in the Philippines seeks an Administrative and Finance Assistant to provide essential administrative, financial, procurement, and logistical support for project activities in the country.

You will monitor budgets, maintain financial records, process payments, manage inventory, and assist with project closures, reporting to FAO management and partners while coordinating with government counterparts and service providers.