Project Scheduler and Coordinator (Status: for pooling, accepting applications)

AF Payments Inc.; Philippines; On-site; PHP 500,000 - 900,000; Full time

Job summary

AF Payments Inc. in the Philippines is seeking a Project Scheduler & Coordinator to define and maintain the master project schedule, aligned with the Work Breakdown Structure (WBS) and milestones, using Primavera P6 or its equivalent.

The role requires coordination with a multi-disciplinary team and stakeholders to ensure timely delivery. You will monitor actual progress vs forecast, assess schedule variances, and perform schedule updates in collaboration with project teams, ensuring resources

Job description

We are seeking to fill the position of Project Scheduler & Coordinator for a project-based engagement at one of the fastest growing sectors in the Philippines.

The role requires a results-driven and detail-oriented individual with proven track record and relevant experience in defining and maintaining project schedules in relation to the work breakdown structure (WBS), critical path determination and monitoring, resource optimization and cross-functional coordination, capable of working alongside a multi-disciplinary team while liaising with various internal and external stakeholders.

Responsibilities

1. 1) Define, maintain and monitor the overall (master) Project Schedule utilizing the appropriate tools (e.g., MS Project, Primavera or its equivalent) against project deliverables and key milestones and in accordance with the Work Breakdown Structure (WBS) and/or approved Work Scope;
2. 2) Constantly monitor actual progress vs. forecast schedule and be able to explain, justify or provide context to any variances therein based on inputs from relevant team members and project stakeholders;
3. 3) Regularly review critical path, resource loading, deployment schedules, dependencies, lags, buffers, risks, contingencies, constraints and milestones;
4. 4) Conduct schedule impact assessments and schedule forecast updates in coordination with the various project stakeholders, including evaluating the impact of proposed change request(s) or variation order(s) (VOs) and in consideration of controlled and uncontrolled (e.g., Force Majeure) circumstances and developments throughout the project cycle;
5. 5) Provide schedule analysis, trend analysis and/or other metrics-based findings to project stakeholders on a regular basis as part of progress monitoring and/or recurring or occasional reporting requirements and deliverables;
6. 6) Assist in setting up and facilitating project-related meetings as may be necessary;
7. 7) Assist in other technical, logistical and administrative concerns relating to the project as may be required from time to time;
8. 8) Work closely with the Project Team to fulfill project requirements, specifications, terms and conditions, and other deliverables in a timely and resource-efficient manner;
9. 9) Adhere to internal and external audit requirements, compliance with regulatory and quality standards, and other project-related commitments.

Qualifications

• Graduate of Business, Economics or Engineering (or related) technical degree(s) preferred.
• With relevant experience in project scheduling, project coordination and related functions in a project-based setting. Experience in infrastructure-related projects, including and especially transportation is an advantage.
• Relevant experience in cross-functional coordination and group/team dynamics preferred.
• Excellent oral and written communication skills.
• Familiarity and experience handling project management and scheduling tools, specifically Primavera (non-negotiable).
• Proven ability to successfully work with internal and external stakeholders in a fast-paced, results-driven environment.
• Proven ability to leverage and efficiently mobilize internal and external resources to achieve project goals and objectives.
• Self-starter with a results-oriented mindset, able to work with minimal supervision, has a keen attention to detail, and a team player.