IR Operations Administrator

The Citco Group Limited; Makati; On-site; PHP 279,000 - 446,400; Full time

Benefits offered by this job

Flexible working arrangements

Training and education support

Diversity and inclusion initiatives

Job summary

The Citco Group Limited is seeking a skilled professional to provide operational support for Fund Setup processing in Makati, Philippines. Candidates should possess a degree in Finance or related fields, with 1 to 4 years of experience, or be fresh graduates. Key responsibilities include ensuring data accuracy, managing trade activity, and contributing to reporting deliverables. The role emphasizes teamwork, attention to detail, and proficiency in Excel. Citco offers flexible working arrangements and values diversity in hiring.

Qualifications

• Bachelor’s or College Degree in relevant fields.
• 1 to 4 years of experience in Finance-related roles.
• Excellent data and alphanumeric entry skills.
• Proficiency in Excel and ability to manage large data sets.
• Experience in Investor Relations/Transfer Agency environment is a plus.

Responsibilities

• Support operational workflow of Fund Setup processing.
• Ensure data accuracy and compliance with internal controls.
• Maintain fund static data and assist in reporting.
• Facilitate monthly trade processing and manage trade activity.
• Monitor service level agreements and contribute to control reports.

Skills

Finance - Corporate Finance/Investment/Merchant Banking

Data entry accuracy

Proficiency in Excel

Ability to manage large data sets

MS Office Suite skills

Problem solving

Time management

Education

Bachelor’s or College Degree in Mathematics, Commerce, Economics, Finance/Accountancy/Banking

Tools

Qlik

Job description

JOB DESCRIPTION

About the Team & Business Line

Fund Administration is Citco’s core business, and our alternative asset and accounting service is one of the industry’s most respected. Our continuous investment in learning and technology solutions means our people are equipped to deliver a seamless client experience.

Responsibilities

• Primarily be responsible for operational support of daily workflow in relation to the Fund Setup processing
• Responsible in ensuring the data accuracy and process efficiency through implementation of internal controls and procedures
• Responsible in fund static data maintenance and ad hoc projects as required by the team
• Assist with other related duties as required
• Maintain solid working knowledge of multiple systems for the fund setup processing
• Follow fund specific instructions/variables
• Assist in the preparation of the team’s reporting deliverables
• Required to design reports based on the provided requirements by the business
• Participate in training of team members; assisting the management team in preparation
• Monitor and ensure that reports are properly executed
• Ensure adherence to controls and procedures; preparing and contributing to management control reports
• Develop and monitor Service Level Agreements
• Maintain knowledge of current regulatory and compliance environment as it effects our services and/or clients
• Participate in projects when required
• Primarily responsible for operational support of monthly trade processing
• Responsible in entry of all trade activity within the global business unit, meeting established timelinesEnsure high accuracy standards are maintained for the entry of trade activity
• Distributing correspondence to investors including confirmations, settlement advices, contract notes, statements and market value statements
• Assist with other related duties as required
• Maintain solid working knowledge of multiple systems for the processing of trades
• Follow fund specific instructions/variables
• Thorough review of all aspects of individual trades including proper recording of the trade, investor/fund set up, complete documentation and proper routing via internal workflows
• Partner with Investor Relations Managers globally to provide feedback on discrepancies and common trends
• Assist in recommending and implementing changes to workflows/policies as needed
• Maintenance of multiple databases
• Weekly and monthly reporting
• Ad hoc projects as required

Qualifications

• You are Bachelor’s or College Degree holder of Mathematics, Quantity Survey, Commerce, Economics, Finance/Accountancy/Banking or equivalent.
• You have 1 to 4 years experience specializing in Finance - Corporate Finance/Investment/Merchant Banking or equivalent. Fresh graduates may also apply.
• You are knowledgeable of hedge or mutual funds an asset.
• Excellent data and alphanumeric entry skills with high degree of accuracy.
• You have the skills data and alphanumeric entry with high degree of accuracy.
• You are a Degree holder in Accounting/Finance/Economics.
• Proficiency in Excel.
• Able to manage large sets of data.
• Qlik knowledge an advantage.
• 1+ years experience in Investor Relations/Transfer Agency environment.
• Excellent MS Office Suite skills with particular focus on Excel and PowerPoint.
• A self starter displaying demonstrated initiative with regards to system or workflow enhancements.
• Excellent attention to detail.
• Established aptitude for problem solving.
• Technical Knowledge and Commercial Acumen.
• Quality and Risk Control.
• Client Service.
• Teamwork.
• Drive for Results.

Benefits

Your well being is of paramount importance to us, and central to our success. We provide a range of benefits, training and education support, and flexible working arrangements to help you achieve success in your career while balancing personal needs. Ask us about specific benefits in your location.

We embrace diversity, prioritizing the hiring of people from diverse backgrounds. Our inclusive culture is a source of pride and strength, fostering innovation and mutual respect.

Citco welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection.