Project Data & Tracking Specialist

WSP in Manila; Pasig; On-site; PHP 446,400 - 781,200; Full time

Job summary

WSP Manila in Manila, Philippines, is seeking a Project Coordinator to support Deputy PMs and Project Managers by maintaining project data, trackers and administrative activities on time. This role enables delivery teams to focus on client engagement and outcomes.

Key duties include supporting coordination of project portfolios, updating financial trackers, preparing data for reviews, assisting invoicing and time-tracking, tracking risks, and improving data consistency across platforms.

Qualifications

• Bachelor’s degree in a relevant discipline.
• Experience applying coordination or project support skills.
• Basic understanding of project management concepts and processes.
• Exposure to financial tracking, reporting, or project systems is desirable.
• Strong organisational and time-management skills.
• High attention to detail and accuracy when working with data.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills.

Responsibilities

• Support Deputy PMs in the coordination and administration of project portfolios in line with project management best practices.
• Maintain and update project trackers, including financial, invoicing, pipeline and action registers.
• Assist with data preparation for project reviews, gathering inputs and formatting outputs for Deputy PM and Team Executive use.
• Support tracking of project financial performance, monitoring budgets, labour multipliers (LM) and margin indicators.
• Assist in preparing data for monthly and quarterly reporting cycles.
• Provide invoicing support by collating required information, checking completeness, and following up on outstanding items.
• Track actions from project review meetings, ensuring updates are recorded and follow-ups are completed in a timely manner.
• Identify portfolio risks and red flags (e.g., overdue actions, missing data, unbilled work) and elevate to the DPM as required.
• Review pipeline portfolios to identify risks such as overdue or pending opportunities, missing updates, or inconsistencies in data.
• Support weekly time-tracking compliance through reminders and basic reporting.
• Assist with system updates (e.g., project setup fields, financial data inputs) to ensure data accuracy across platforms.
• Coordinate with Project Finance Support, project teams and KAMs to gather required inputs and resolve data gaps.
• Support procurement administration tasks, including tracking approvals and maintaining records.
• Contribute to improving consistency and quality of project data, trackers, and reporting outputs.
• Support continuous improvement initiatives by identifying inefficiencies and suggesting practical solutions.

Skills

Bachelor’s degree

Coordination experience

PM concepts

Data management

Communication skills

Time management

Education

Bachelor’s degree in a relevant discipline

Tools

Microsoft Excel

Microsoft Word

Microsoft Teams

Job description

WSP Manila in Manila, Philippines, is seeking a Project Coordinator to support Deputy PMs and Project Managers by maintaining project data, trackers and administrative activities on time. This role enables delivery teams to focus on client engagement and outcomes.

Key duties include supporting coordination of project portfolios, updating financial trackers, preparing data for reviews, assisting invoicing and time-tracking, tracking risks, and improving data consistency across platforms.