Project Coordinator, G&T

WSP in Manila; Pasig; On-site; PHP 300,000 - 540,000; Full time

Job summary

WSP Manila Inc. is seeking a Project Coordinator to ensure project data, trackers, and administration are accurate and timely, enabling Deputy PMs and PMs to focus on delivery and client engagement.

Responsibilities include maintaining trackers, assisting with data for reviews, invoicing support, and spotting risks in portfolios. Strong Excel/communication skills and a relevant degree are required.

Qualifications

• Bachelor’s degree in a relevant discipline.
• Experience coordinating or providing project support.
• Basic understanding of project management concepts and processes.
• Exposure to financial tracking, reporting, or project systems is desirable.
• Strong organisational and time‑management skills.
• High attention to detail and accuracy with data.
• Ability to manage multiple tasks and meet deadlines in a fast‑paced environment.
• Strong written and verbal communication skills.

Responsibilities

• Support Deputy PMs in coordination and administration of project portfolios per PM best practices.
• Maintain and update project trackers including financial, invoicing, pipeline and action registers.
• Prepare data for project reviews for Deputy PM and Team Executive use.
• Track project financial performance, budgets, LM, and margin indicators.
• Assist in monthly and quarterly reporting preparations.
• Provide invoicing support by collecting information and following up on items.
• Monitor actions from review meetings and ensure timely updates.
• Identify portfolio risks and elevate to the DPM when needed.
• Review pipeline portfolios for risks like overdue updates or missing data.
• Support weekly time‑tracking compliance through reminders and basic reporting.
• Assist with system updates to ensure data accuracy across platforms.
• Coordinate with Project Finance Support and KAMs to gather inputs and resolve gaps.
• Assist procurement administration tasks and track approvals.
• Contribute to improving data quality and reporting outputs.
• Support continuous improvement initiatives by identifying inefficiencies.

Skills

Organisational skills

Time management

Attention to detail

Microsoft Excel

Microsoft Word

Microsoft Teams

Written communication

Verbal communication

Project coordination

Education

Bachelor’s degree

Tools

Microsoft Excel

Microsoft Word

Microsoft Teams

Job description

Job Description

What if you could shape a career as unique as you? At WSP you can always find opportunities to grow and do what matters to you. Make the most of our global reach to discover new challenges and chances to work with diverse, talented individuals who will help you expand your horizons.

The Project Coordinator role is critical in ensuring project data, trackers, and administration activities are maintained accurately and on time, enabling Deputy PMs and Project Managers to focus on delivery, client engagement, and commercial outcomes.

Key responsibilities include:

• Support Deputy PMs in the coordination and administration of project portfolios in line with project management best practices.
• Maintain and update project trackers, including financial, invoicing, pipeline and action registers.
• Assist with data preparation for project reviews, gathering inputs and formatting outputs for Deputy PM and Team Executive use.
• Support tracking of project financial performance, monitoring budgets, labour multipliers (LM) and margin indicators.
• Assist in preparing data for monthly and quarterly reporting cycles.
• Provide invoicing support by collating required information, checking completeness, and following up on outstanding items.
• Track actions from project review meetings, ensuring updates are recorded and follow‑ups are completed in a timely manner.
• Identify portfolio risks and red flags (e.g., overdue actions, missing data, unbilled work) and elevate to the DPM as required.
• Review pipeline portfolios to identify risks such as overdue or pending opportunities, missing updates, or inconsistencies in data.
• Support weekly time‑tracking compliance through reminders and basic reporting.
• Assist with system updates (e.g., project setup fields, financial data inputs) to ensure data accuracy across platforms.
• Coordinate with Project Finance Support, project teams and KAMs to gather required inputs and resolve data gaps.
• Support procurement administration tasks, including tracking approvals and maintaining records.
• Contribute to improving consistency and quality of project data, trackers, and reporting outputs.
• Support continuous improvement initiatives by identifying inefficiencies and suggesting practical solutions.

Qualifications (Minimum and Desirable)

• Bachelor’s degree in a relevant discipline.
• Experience applying coordination or project support skills.
• Basic understanding of project management concepts and processes.
• Exposure to financial tracking, reporting, or project systems is desirable.
• Strong organisational and time‑management skills.
• High attention to detail and accuracy when working with data.
• Ability to manage multiple tasks and meet deadlines in a fast‑paced environment.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Excel, Word, and Teams.
• Experience working in a consulting or professional services environment is an advantage.
• Commitment to WSP’s health, safety, wellbeing, and conduct standards.

About Us

Founded in 2000, WSP Manila Inc. is one of WSP’s Global Capabilities Centre (GCC) and an integrated extension of WSP teams worldwide, providing services that help deliver excellent operational performance. We provide technical expertise at scale and experienced professionals, including those with specialized skills. We also fill capability gaps or add capacity to deliver projects on time and pilot new skills or services. Our Philippine team of 600+ professionals pioneers solutions and delivers innovative projects across sectors: Transport & Infrastructure, Property & Buildings, Earth & Environment and Mining & Energy.