Strategic Project Coordinator & Data Champion

WSP in Manila; Pasig; On-site; PHP 300,000 - 540,000; Full time

Job summary

WSP Manila Inc. is seeking a Project Coordinator to ensure project data, trackers, and administration are accurate and timely, enabling Deputy PMs and PMs to focus on delivery and client engagement.

Responsibilities include maintaining trackers, assisting with data for reviews, invoicing support, and spotting risks in portfolios. Strong Excel/communication skills and a relevant degree are required.

Qualifications

• Bachelor’s degree in a relevant discipline.
• Experience coordinating or providing project support.
• Basic understanding of project management concepts and processes.
• Exposure to financial tracking, reporting, or project systems is desirable.
• Strong organisational and time‑management skills.
• High attention to detail and accuracy with data.
• Ability to manage multiple tasks and meet deadlines in a fast‑paced environment.
• Strong written and verbal communication skills.

Responsibilities

• Support Deputy PMs in coordination and administration of project portfolios per PM best practices.
• Maintain and update project trackers including financial, invoicing, pipeline and action registers.
• Prepare data for project reviews for Deputy PM and Team Executive use.
• Track project financial performance, budgets, LM, and margin indicators.
• Assist in monthly and quarterly reporting preparations.
• Provide invoicing support by collecting information and following up on items.
• Monitor actions from review meetings and ensure timely updates.
• Identify portfolio risks and elevate to the DPM when needed.
• Review pipeline portfolios for risks like overdue updates or missing data.
• Support weekly time‑tracking compliance through reminders and basic reporting.
• Assist with system updates to ensure data accuracy across platforms.
• Coordinate with Project Finance Support and KAMs to gather inputs and resolve gaps.
• Assist procurement administration tasks and track approvals.
• Contribute to improving data quality and reporting outputs.
• Support continuous improvement initiatives by identifying inefficiencies.

Skills

Organisational skills

Time management

Attention to detail

Microsoft Excel

Microsoft Word

Microsoft Teams

Written communication

Verbal communication

Project coordination

Education

Bachelor’s degree

Tools

Microsoft Excel

Microsoft Word

Microsoft Teams

Job description

WSP Manila Inc. is seeking a Project Coordinator to ensure project data, trackers, and administration are accurate and timely, enabling Deputy PMs and PMs to focus on delivery and client engagement.

Responsibilities include maintaining trackers, assisting with data for reviews, invoicing support, and spotting risks in portfolios. Strong Excel/communication skills and a relevant degree are required.