Project Coordinator (AI & LLM Operations)

Thoth AI; Metro Manila; On-site; PHP 420,000 - 720,000; Full time

Job summary

Thoth AI is seeking a results-driven Project Coordinator to support large-scale LLM and AI data annotation projects. You will work with Project Managers, Team Leaders, Quality Analysts, and clients to ensure on-time delivery and high quality, while hitting aggressive productivity targets.

Ideal candidates are experienced operational leads who thrive in fast-paced environments, manage stakeholders effectively, and leverage data-driven insights to solve problems and improve processes.

Qualifications

• 2–4+ years of experience in project coordination, operational management, or team leadership within BPO, tech, or data operations environments.
• Experience with data annotation, content moderation, AI training data, or software delivery projects is preferred.
• Advanced skills in Microsoft Excel / Google Sheets (vlookups, pivot tables, dashboard management).

Responsibilities

• Coordinate end-to-end execution of LLM and AI data annotation projects from launch to closeout.
• Assist delivery leadership in building project plans, schedules, resource requirements, and milestone trackers.
• Manage task assignments, staffing workflows, and resource allocation to meet deadlines.
• Facilitate onboarding, project transitions, launches, and client ramp-ups.

Skills

Project coordination

Stakeholder management

Excel / Sheets

Jira

Asana

Trello

ClickUp

Education

Bachelor's degree in Business Administration / IT / related

Tools

Jira

Asana

Trello

ClickUp

Job description

We are looking for a results-driven, detail-oriented, and highly organized Project Coordinator to support the execution and delivery of large-scale Large Language Model (LLM) and AI data annotation projects. In this role, you will work closely with Project Managers, Team Leaders, Quality Analysts, and key client stakeholders to ensure projects are delivered on schedule, meet high-quality standards, and achieve aggressive productivity and turnaround-time targets.

This position is ideal for an experienced operational lead or project support specialist who thrives in fast-paced environments, excels at stakeholder management, and uses data-driven insights to solve operational challenges.

Key Responsibilities

Project Execution & Resource Management

• Coordinate the end-to-end execution of LLM and AI data annotation projects from launch through closeout.
• Assist delivery leadership in building project plans, operational schedules, resource requirements, and milestone trackers.
• Manage task assignments, staffing workflows, and resource allocation aligned with fluctuating project volumes and deadlines.
• Facilitate onboarding, project transitions, launches, and client ramp-ups.

Performance Tracking & Reporting

• Track daily operations to ensure throughput, productivity, accuracy, and SLA targets are consistently met.
• Monitor project KPIs and maintain accurate project trackers, operational dashboards, and
• performance summaries.
• Identify operational risks, throughput bottlenecks, and potential delays, proactively escalating them with clear mitigation recommendations.

Quality Assurance & Process Improvement

• Partner with Quality Analysts and Team Leaders to align on guidelines, calibration sessions, coaching initiatives, and retraining programs.
• Analyze accuracy metrics, productivity trends, and error patterns to drive continuous performance improvements.
• Support process-improvement initiatives using structured methodologies (e.g., Lean, Six Sigma, Kaizen).

Stakeholder Coordination & Documentation

• Serve as a primary central point of contact for day-to-day project communication across
• cross-functional teams.
• Facilitate project meetings, operational reviews, and stakeholder updates.
• Document meeting outcomes, action items, risk registers, dependencies, and ownership trackers.
• Maintain central project documentation, including annotation guidelines, process updates, change logs, and standard operating procedures (SOPs).
• Perform other project coordination and operational duties as assigned.

Qualifications & Experience Required

• Experience: 2–4+ years of experience in project coordination, operational management, or team leadership within BPO, tech, or data operations environments.
• Domain Knowledge: Prior experience working with data annotation, content moderation, AI training data, or software delivery projects.
• Technical Proficiency: Advanced skills in Microsoft Excel / Google Sheets (vlookups, pivot tables,dashboard management) and familiarity with project management tools (e.g., Jira, Asana, Trello, ClickUp).
• Analytical Skills: Strong ability to analyze performance metrics, spot operational trends, and make data-backed decisions.
• Communication: Exceptional verbal and written communication skills with proven experience managing cross-functional stakeholders.

Preferred

• Continuous Improvement: Certification or practical experience in Lean Six Sigma, Kaizen, or similar methodologies.
• Agile Exposure: Familiarity with Agile/Scrum frameworks and fast-paced tech delivery models.
• Education: Bachelor’s degree in Business Administration, Information Technology, Project