Project Coordinator

COMMSEC INC.; Pasay; On-site; PHP 279,000 - 424,000; Full time

Job summary

COMMSEC INC. in Pasay City, Metro Manila, is seeking a Project Coordinator to support the smooth execution of projects.

This full-time role focuses on coordinating activities, maintaining documentation, and ensuring alignment with strategic objectives across teams. You will facilitate communication between stakeholders and partners, schedule meetings, track budgets, and assist in preparing presentations for management reviews, while keeping filing systems organised for quick information

Qualifications

• Experience in administrative or project support roles.
• Strong multitasking and prioritization abilities.
• Proficient English written and spoken communication.
• Experience with project management tools.

Responsibilities

• Coordinate project activities and ensure milestones on schedule.
• Maintain detailed project documentation and reports.
• Facilitate communication among stakeholders, team members, and external partners.
• Schedule meetings and document action items and decisions.
• Track project budgets and resource allocation for cost-effectiveness.
• Monitor progress and identify potential delays early.
• Assist in the preparation of presentations and reports for management review.
• Support logistics coordination including travel and supplies.
• Maintain filing systems for easy information retrieval.
• Liaise with internal departments and external service providers to ensure deliverables.

Skills

Organizational skills

Communication skills

Time management

Team collaboration

Multitasking

English fluency

Tools

Microsoft Office

Project management tools

Job description

About the role

COMMSEC INC. is seeking a Project Coordinator to join our growing team in Pasay City, Metro Manila. This is a full-time position that plays a crucial role in supporting the smooth execution of projects across the organisation. As Project Coordinator, you will be responsible for facilitating communication, managing timelines, and ensuring all project components align with strategic objectives. This role bridges operational teams and management, making it integral to our continued success and growth.

What you'll be doing

• Coordinating project activities and ensuring all milestones are met on schedule

• Maintaining detailed project documentation, records, and reports for team reference and stakeholder updates

• Facilitating communication between project stakeholders, team members, and external partners

• Scheduling meetings, preparing agendas, and documenting action items and decisions

• Tracking project budgets, expenses, and resource allocation to ensure cost-effectiveness

• Monitoring project progress and identifying potential issues or delays early

• Assisting in the preparation of presentations and reports for management review

• Supporting the coordination of logistics, including booking venues, arranging travel, and managing supplies

• Maintaining organised filing systems, both physical and digital, for easy information retrieval

• Liaising with internal departments and external service providers to ensure project deliverables are completed

What we're looking for

• Proven experience in an administrative or project support role, ideally within a corporate or fast-paced environment

• Strong organiational skills with the ability to multitask and prioritise effectively

• Excellent written and verbal communication skills in English; local language proficiency is advantageous

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with project management tools

• Ability to work collaboratively with teams at all levels and build positive working relationships

• Time management capabilities with the capacity to work under pressure and meet tight deadlines

• with or without experience

• can start asap

• willing to assign in pasay