PROJECT COORDINATOR

ADV MARKETING AND MANAGEMENT SOLUTIONS INC.; Makati; On-site; PHP 335,000 - 558,000; Full time

Job summary

ADV MARKETING AND MANAGEMENT SOLUTIONS INC. is seeking a Project Coordinator to assist in planning, executing, and finalizing projects within deadlines and budget. You will bridge teams, clients, and management to ensure objectives are met, maintain documentation, and support PM tools and processes.

The role emphasizes communication, organization, and stakeholder updates to keep projects on track and compliant with company standards.

Qualifications

• Assist project managers in planning, scheduling, and monitoring project activities.
• Prepare and maintain project documentation, including schedules, reports, and meeting minutes.
• Coordinate project tasks among internal teams, vendors, and stakeholders.
• Track project progress and identify potential risks or delays; provide updates to management.
• Organize and facilitate project meetings, including preparing agendas and recording action items.
• Manage project resources, including timelines, budgets, and materials.
• Communicate with clients and team members to ensure expectations are aligned and met.
• Support the implementation of project management tools and processes.
• Ensure compliance with company policies and project standards.
• Assist in post-project evaluations and preparation of project closure reports.

Responsibilities

• Assist project managers in planning, scheduling, and monitoring project activities.
• Prepare and maintain project documentation, including schedules, reports, and meeting minutes.
• Coordinate project tasks among internal teams, vendors, and stakeholders.
• Track project progress and identify potential risks or delays; provide updates to management.

Skills

Planning

Scheduling

Monitoring

Documentation

Communication

Stakeholder management

Meeting facilitation

Resource management

PM tools

Process improvement

Policy compliance

Job description

Job Description

The Project Coordinator is responsible for supporting project managers in planning, executing, and finalizing projects according to strict deadlines and within budget. This role ensures that all project activities are well-organized, communication flows smoothly among stakeholders, and project documentation is accurate and up-to-date. The Project Coordinator acts as a bridge between team members, clients, and management to ensure project objectives are met efficiently.

Job Qualifications

• Assist project managers in planning, scheduling, and monitoring project activities.
• Prepare and maintain project documentation, including schedules, reports, and meeting minutes.
• Coordinate project tasks among internal teams, vendors, and stakeholders.
• Track project progress and identify potential risks or delays; provide updates to management.
• Organize and facilitate project meetings, including preparing agendas and recording action items.
• Manage project resources, including timelines, budgets, and materials.
• Communicate with clients and team members to ensure expectations are aligned and met.
• Support the implementation of project management tools and processes.
• Ensure compliance with company policies and project standards.
• Assist in post-project evaluations and preparation of project closure reports.