Project Coordinator

CallTek; General Santos; On-site; PHP 300,000 - 540,000; Full time

Job summary

CallTek in the Philippines seeks a results-driven Project Coordinator to drive customer orders and projects from kickoff to completion. You will coordinate with customers, vendors, project managers, sales, engineering and operations to keep milestones on track and issues resolved.

You will maintain documentation, use Salesforce, Smartsheet, Jira and Excel, manage multiple priorities, and provide clear status updates.

Qualifications

• Experience in project coordination or related fields such as service delivery or order management.
• Strong organizational and time-management skills to handle multiple projects.
• Excellent written and verbal English communication.
• Customer service and problem-solving abilities.
• Experience with project management, CRM, ticketing or order management systems.
• Comfort communicating with customers, vendors and cross-functional teams.
• Must work onsite in Davao City, Cebu City, or General Santos City.

Responsibilities

• Coordinate and track customer orders and projects from assignment through installation and completion.
• Provide clear status updates, next steps, and follow-up dates to customers and internal stakeholders.
• Maintain accurate project documentation, trackers, milestones and notes.
• Manage multiple priorities using Salesforce, Smartsheet, Jira and Excel.
• Coordinate site surveys, installation schedules and vendor activities.
• Monitor progress, address delays and risks, and communicate with teams.
• Escalate issues as needed and support leadership as required.
• Assist KPI tracking, forecasting, reporting and overall project delivery performance.
• Maintain high customer service levels and drive timely project completion.

Skills

Strong communication

Organized

Detail-oriented

Proactive

Time management

Tools

Salesforce

Smartsheet

Jira

Excel

Microsoft Teams

Job description

Project Coordinator

We are seeking a highly organized and customer-focused Project Coordinator to support the successful delivery of customer service orders and projects from initiation through completion. This role works closely with customers, vendors, project managers, sales, engineering, and internal operations teams to ensure milestones are met, issues are resolved, and projects remain on schedule.

Key Responsibilities

• Coordinate and track customer orders/projects from assignment through installation, activation, and completion.
• Provide clear, timely status updates, next steps, and follow-up dates to customers and internal stakeholders.
• Maintain accurate project documentation, trackers, order notes, milestones, and supporting documentation.
• Manage multiple priorities and workflow tasks using systems such as Salesforce, Smartsheet, Jira, Excel, and other project/order management tools.
• Coordinate site surveys, installation schedules, vendor activities, activation calls, and customer requirements.
• Monitor order progress and proactively address delays, missed milestones, aging orders, and potential risks.
• Communicate regularly with customers, vendors, sales, engineering, and operations teams via email, phone, and Microsoft Teams.
• Handle first- and second-level escalations with urgency and engage project leadership when additional support is required.
• Assist with KPI tracking, forecasting, reporting, and overall project delivery performance.
• Maintain a high level of customer service while driving projects toward timely completion.

Ideal Candidate

The ideal candidate is a strong communicator who is highly organized, detail-oriented, proactive, and comfortable managing multiple projects simultaneously. Experience in project coordination, service delivery, telecommunications, order management, customer implementation, or a related environment is highly preferred.

Full-Time | Permanent Opportunity

Requirements

• Experience in project coordination, service delivery, telecommunications, order management, customer implementation, or a related field preferred.
• Strong organizational and time-management skills with the ability to manage multiple projects simultaneously.
• Excellent written and verbal English communication skills.
• Strong customer service and problem-solving abilities.
• Experience with project management, CRM, ticketing, or order management systems is preferred.
• Comfortable communicating with customers, vendors, and cross-functional teams.
• Ability to work with urgency, meet deadlines, and follow projects through to completion.
• Must be able to work onsite in Davao City, Cebu City, or General Santos City.