Production Planner

Indicia Ltd; España; On-site; PHP 2,435,629 - 3,131,523; Full time

Job summary

Indicia Ltd in Spain is seeking a Production Planner to manage the production process from start to finish. The role includes ensuring that products are manufactured to specification and delivered on time while maintaining strict documentation and quality standards.

You will coordinate with suppliers and internal teams, monitor production timelines and quality checks, and prepare weekly status reports. Ideal candidates will have strong organizational skills, attention to detail, and experience in supply chain or quality roles.

Qualifications

• Strong organization and follow‑up capability with a structured way of working.
• High attention to detail and commitment to documentation and traceability.
• Proactive, risk‑oriented mindset with confident escalation when needed.

Responsibilities

• Ensure all critical documentation is complete and aligned before production begins.
• Follow up with suppliers on sample, tooling, and mass production timelines.
• Monitor production progress and identify risks related to capacity, quality, and delays.
• Coordinate QA/QC inspections and laboratory testing.
• Request and archive photo evidence of final goods prior to shipment.
• Communicate production updates to internal teams and suppliers.

Skills

Organizational skills

Attention to detail

Risk-oriented mindset

Professional communication

Ability to work under pressure

Production follow-up experience

QA/QC compliance understanding

Strong IT skills (Excel, Word, PowerPoint)

Fluent in English

Job description

Production Planner

Department: Procurement

Employment Type: Full Time

Location: Spain

Reporting To: Madalin Osaic

Description

We’re looking for a Production Planner to own end-to-end production follow-up, ensuring products are manufactured, tested, inspected, and delivered in line with approved specifications, quality standards, and agreed timelines.

You’ll act as the first operational control layer between suppliers, internal stakeholders, and quality/compliance functions—keeping production on track, proactively surfacing risks, and ensuring documentation and traceability are maintained throughout the process.

Key Responsibilities

• Ensure all critical documentation (e.g., ASI, BOM, approved samples, QAP) is complete and aligned before production begins.
• Follow up with suppliers on sample, tooling, and mass production timelines.
• Monitor production progress and identify risks related to capacity, quality, and delays.
• Coordinate QA/QC inspections and laboratory testing (pre-production and mass production).
• Ensure inspection outcomes reflect the final mass‑produced items.
• Request and archive photo evidence of final goods and palletized products prior to shipment.
• Coordinate logistics and verify shipping documentation for accuracy.
• Communicate production updates, changes, and risks to Client Ops, Quality, and Procurement.
• Maintain full traceability of approvals, deviations, and corrective actions.
• Prepare and deliver structured weekly status reports.

Skills, Knowledge and Expertise

• Strong organization and follow‑up capability with a structured way of working.
• High attention to detail and commitment to documentation and traceability.
• Proactive, risk‑oriented mindset with confident escalation when needed.
• Clear, professional communication skills across internal teams and suppliers.
• Ability to work effectively under pressure and to tight deadlines.
• Experience in production follow‑up, supply chain, or quality‑related roles.
• Basic understanding of QA/QC and compliance processes.
• Strong IT skills (Excel, Word, PowerPoint).
• Fluent English required; additional languages are a plus.
• Commitment to health & safety: following procedures and reporting unsafe situations immediately.

Equal Opportunities

adm Indicia is proud to be an equal opportunity employer and is committed to creating a diverse environment. We recruit, employ, develop, compensate, and promote regardless of race, religion, colour, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. Should you need any reasonable adjustments made to this application process, please don't hesitate to let us know.