Production Office Supervisor

Federated Distributors Inc.; Parañaque; On-site; PHP 420,000 - 640,000; Full time

Job summary

Federated Distributors Inc. is seeking a Production Office Supervisor to oversee daily operations, plan production schedules, and coordinate cross-functionally to meet production targets. The role requires strong organizational and analytical skills and experience in a production environment, preferably in food manufacturing.

You will manage documentation, reports, and records, ensuring accuracy and compliance with GMP/HACCP standards, while mentoring staff and driving process improvements.

Qualifications

• Bachelor's degree in Industrial Engineering, Business Administration, Operations Management, Food Technology, or related field.
• 2–3 years of experience in production administration or manufacturing operations, preferably in food manufacturing.
• 1–2 years of supervisory or team leadership experience.
• Proficient in Microsoft Office applications, especially Excel.
• Experience with ERP or production management systems is an advantage.
• Strong analytical, organizational, and communication skills.
• Knowledge of GMP, HACCP, and food manufacturing documentation.

Responsibilities

• Supervise the daily operations of the Production Office and oversee Production Planning Assistants and Production Record Clerks.
• Ensure accurate and timely preparation of production schedules, reports, work orders, and production documentation.
• Coordinate with Production, Warehouse, Purchasing, Quality Assurance, Maintenance, and Logistics to support production requirements.
• Review and verify production records, inventory reports, and other operational documents for completeness and accuracy.
• Monitor compliance with document control procedures, GMP, HACCP, and company policies.
• Consolidate production data and prepare daily, weekly, and monthly operational reports.
• Monitor production performance and report production variances to management.
• Train, coach, and evaluate Production Office personnel.
• Recommend process improvements to enhance productivity and administrative efficiency.
• Perform other duties assigned by the Production Manager.

Skills

Supervisory skills

MS Excel

Analytical thinking

Communication skills

Education

Bachelor's degree in Industrial Engineering or related field

Tools

ERP systems

Production management software

Excel

Job description

Job Description

• Supervise the daily operations of the Production Office and oversee Production Planning Assistants and Production Record Clerks.
• Ensure accurate and timely preparation of production schedules, reports, work orders, and production documentation.
• Coordinate with Production, Warehouse, Purchasing, Quality Assurance, Maintenance, and Logistics to support production requirements.
• Review and verify production records, inventory reports, and other operational documents for completeness and accuracy.
• Monitor compliance with document control procedures, GMP, HACCP, and company policies.
• Consolidate production data and prepare daily, weekly, and monthly operational reports.
• Monitor production performance and report production variances to management.
• Train, coach, and evaluate Production Office personnel.
• Recommend process improvements to enhance productivity and administrative efficiency.
• Perform other duties assigned by the Production Manager.

Qualifications

• Bachelor’s degree in Industrial Engineering, Business Administration, Operations Management, Food Technology, or a related field.
• At least 2-3 years of experience in production administration or manufacturing operations, preferably in food manufacturing.
• At least 1–2 years of supervisory or team leadership experience.
• Proficient in Microsoft Office applications, especially Excel.
• Experience with ERP or production management systems is an advantage.
• Strong analytical, organizational, and communication skills.
• Knowledge of GMP, HACCP, and food manufacturing documentation