Procurement Officer

JPY Solutions System Co. LTD.; Quezon City; Hybrid; PHP 335,000 - 603,000; Full time

Benefits offered by this job

Promotion to permanent employee

Job summary

JPY Solutions System Co. Ltd. is seeking a Procurement Officer in Quezon City to support purchasing and procurement activities for daily operations and projects.

The role involves sourcing suppliers, evaluating quotations, processing purchase orders, and coordinating with internal teams to ensure timely delivery, quality, and cost efficiency. A Bachelor's degree and 1–2 years of relevant experience are preferred.

Qualifications

• Bachelor's degree in a related field is required.
• 1–2 years of purchasing or procurement experience.
• Familiarity with supplier sourcing and PO processing.
• Knowledge of inventory control and cost-reduction strategies.
• Ability to negotiate prices, terms, and delivery schedules.
• Experience preparing requisitions, POs, and procurement reports.

Responsibilities

• Source and identify reliable suppliers for materials and equipment.
• Request, collect, and evaluate supplier quotations for best value.
• Prepare requisitions, POs, and comparative quotations.
• Negotiate pricing, payment terms, product specs, and delivery schedules.
• Coordinate with internal departments and project teams for requirements.
• Monitor orders and follow up on status and deliveries.
• Inspect delivered materials for quantity and quality.
• Maintain supplier databases and procurement records.
• Monitor inventory levels and coordinate replenishment.
• Identify cost-saving opportunities and streamline processes.
• Prepare procurement reports and management documentation.
• Ensure confidentiality and proper handling of transactions.
• Perform other duties as assigned by supervisor.

Skills

Organizational skills

Communication skills

Negotiation skills

Coordination skills

Detail-oriented

Education

Bachelor's degree in Supply Chain Management, Business Administration, Industrial Engineering, or related field

Tools

MS Excel

Procurement software

Inventory management software

Job description

PROCUREMENT OFFICER

Company: JPY Solutions System Co. Ltd.
Employment Type: Full-Time
Work Location: Quezon City

Job Description

The Procurement Officer is responsible for supporting the company's purchasing and procurement activities to ensure the timely, cost-effective, and efficient acquisition of materials, supplies, and equipment needed for daily operations and project requirements. This role involves sourcing suppliers, requesting and comparing quotations, processing purchase orders, monitoring deliveries, and maintaining accurate procurement records.

The successful candidate must be organized, detail-oriented, trustworthy, and capable of coordinating with suppliers, internal departments, and project teams to ensure that materials are delivered according to required specifications, budgets, and schedules.

Key Responsibilities

• Assist in sourcing and identifying reliable suppliers for materials, equipment, tools, and other company requirements.

• Request, collect, and evaluate supplier quotations to determine the most competitive prices, quality, and delivery terms.

• Prepare and process purchase requisitions, purchase orders (POs), comparative quotations, and other procurement documents.

• Negotiate with suppliers regarding pricing, payment terms, product specifications, and delivery schedules, subject to company approval.

• Coordinate with internal departments and project teams to identify purchasing requirements and ensure timely procurement of materials.

• Monitor purchase orders and follow up with suppliers regarding order status, delivery schedules, and pending transactions.

• Coordinate the receipt and inspection of delivered materials to verify quantity, quality, and compliance with approved specifications.

• Maintain updated supplier databases, purchasing records, delivery documents, and procurement files.

• Monitor inventory levels and coordinate with concerned personnel regarding material availability and replenishment requirements.

• Assist in identifying cost‑saving opportunities and improving procurement processes without compromising quality.

• Prepare procurement reports, purchasing summaries, and other documentation as required by management.

• Ensure that all procurement transactions are properly documented and handled with accuracy, transparency, and confidentiality.

• Perform other procurement‑related tasks as may be assigned by the immediate supervisor.

Qualifications

• Bachelor's degree in Supply Chain Management, Business Administration, Industrial Engineering, or a related field.

• At least 1–2 years of experience in purchasing, procurement, or materials management.

• Familiarity with supplier sourcing, supplier evaluation, and purchase order processing.

• Knowledge of inventory control, purchasing procedures, and cost‑reduction strategies.

• Ability to negotiate prices, payment terms, and delivery schedules with suppliers.

• Experience preparing purchase requisitions, comparative quotations, purchase orders, and procurement reports.

• Proficient in Microsoft Office applications, particularly MS Excel; familiarity with procurement or inventory management software is an advantage.

• Knowledge of steel, warehouse racking systems, construction, or industrial materials is an advantage.

• Strong organizational, communication, negotiation, and coordination skills.

• Detail‑oriented, analytical, honest, and trustworthy, particularly when handling supplier transactions and procurement documentation.

• Capable of coordinating with project sites and ensuring the timely delivery of required materials.

• Able to work independently and collaboratively while meeting deadlines and operational requirements.

Benefits:

• Promotion to permanent employee

Work Location:

Hybrid remote in Quezon City