Process Management Specialist – Freight/ Logistics/ Accounts Payables

Mondiale VGL Philippines Inc.; Metro Manila; Hybrid; PHP 279,000 - 424,000; Full time

Benefits offered by this job

Hybrid work arrangement

Company-issued computer and equipment

HMO from Day 1 (plus 2 dependents)

12 VL per year

12 SL per year

Monthly performance incentives

Quarterly incentives for Top/Outstand.

Quarterly employee engagement/ raffles

Company-wide events

Job summary

Mondiale VGL Philippines Inc. is a global transport and logistics provider with operations in 19 markets and roots in Oceania. The team offers end-to-end logistics services, including sea and air freight, import/export, and warehousing, supported by a network of 1,500+ employees.

Join us to contribute to efficient cross-border operations and career growth in a dynamic environment. We are seeking a detail-oriented professional to process documents, assist with invoicing, monitor transactions, and

Qualifications

• Bachelor's/ College Degree in any field.
• 1-4 years of relevant experience in Shared Services or BPO, preferably logistics or freight forwarding operations.
• Experience with CargoWise is an advantage.
• Strong attention to detail and ability to work in a fast-paced environment.
• Excellent communication and organizational skills.

Responsibilities

• Process and review shipment, accounting, and related operational documents accurately and in a timely manner using CargoWise.
• Assist with invoice processing, billing, and reconciliation activities.
• Monitor and follow up on outstanding transactions and documentation.
• Ensure compliance with company policies, procedures, and regulatory requirements.
• Provide administrative and operational support to the team as required.
• Perform data entry and maintain records using Microsoft Office applications and internal systems.
• Undertake other duties and responsibilities as assigned by management.
• Generate reports and provide status updates to management and stakeholders.
• Efficiently address and resolve complaints or queries.
• Follow proper steps as per the given standard operating procedure

Skills

Strong communication

Organizational skills

Attention to detail

Analytical mindset

Education

Bachelor's/College Degree in any field

Tools

CargoWise

Job description

Company Description

Mondiale VGL is a globally recognised transport and logistics provider with roots in Oceania and operations in 19 markets.

For over 40 years, we’ve connected people, places and possibilities - moving freight and building careers across New Zealand, Australia, Asia, Europe and the USA.

We offer fully integrated, end-to-end logistics services, including sea and air freight, import and export, wharf transport, customs clearance, and warehousing.

Our scale and reach help businesses operate more efficiently across borders and supply chains – and our team of 1,500+ people bring diverse perspectives and shared ambition.

We’re proud of our heritage and the platform it provides for people and businesses to grow. Be part of a company that gets things moving – and build a career that moves with it.

Job Description

Your responsibilities will include:

• Process and review shipment, accounting, and related operational documents accurately and in a timely manner using CargoWise.

• Assist with invoice processing, billing, and reconciliation activities.

• Monitor and follow up on outstanding transactions and documentation.

• Ensure compliance with company policies, procedures, and regulatory requirements.

• Provide administrative and operational support to the team as required.

• Perform data entry and maintain records using Microsoft Office applications and internal systems.

• Undertake other duties and responsibilities as assigned by management.

• Generate reports and provide status updates to management and stakeholders.

• Efficiently address and resolve complaints or queries.

• Follow proper steps as per the given standard operating procedure

Competencies:

• Strong organizational and communication skills

• Detail and results in oriented with analytical mindset

• Strong problem solving and interpersonal skills

• Excellent Time Management skills

Accountabilities:

• Adherence to compliance standards, policies and procedures

Qualifications

• Minimum of 1-4 years of relevant experience in a Shared Services or BPO environment, preferably supporting logistics or freight forwarding operations.

• Bachelor's/College Degree in any field.

• Experience with CargoWise is an advantage.

• Strong attention to detail and ability to work in a fast-paced environment.

• Excellent communication and organizational skills.

Additional information

• Hybrid work arrangement. Company-issued computer and necessary work equipment provided.

• 12 Vacation Leave (VL) days per year.

• 12 Sick Leave (SL) days per year.

• Monthly Performance incentives upon regularization, subject to eligibility.

• HMO coverage from Day 1, plus up to two (2) dependents fully covered by the company upon regularization.

• Quarterly incentive program for Top Performers.

• Quarterly incentive program for Outstanding Performers.

• Quarterly raffle draws during employee recognition and town hall events.

• Quarterly employee engagement activities.

• Company-wide events and celebrations.

• Additional benefits that may be provided by management from time to time.

We believe our people are our greatest strength — and the diversity of our team is central to how we grow and succeed. We’re committed to building an inclusive culture where everyone feels respected, supported, and able to thrive. With operations spanning the globe, we know we’re better together when our team reflects the diversity of the communities and customers we work with every day.