PMO Specialist

AIA; Philippines; On-site; PHP 335,000 - 670,000; Full time

Job summary

MediCard Phils., Inc. is seeking a proactive Project Associate to support project and program teams, manage schedules, and maintain cross-project calendars. You will assist the Governance Manager to ensure PMO standards and reporting requirements are met.

In this hands-on role, you will coordinate timelines, track progress, organize meetings, prepare minutes, and help with governance reports and documentation reviews to support PMO and non-PMO standards.

Qualifications

• Coordinate schedules across multiple projects and programs.
• Maintain trackers and status reports to show progress.
• Assist governance activities and ensure compliance with PMO standards.
• Use PM tools (SharePoint, Monday.com, Excel) to organize data.

Responsibilities

• Coordinate project schedules and timelines across cross-project activities.
• Support project tracking and documentation to ensure visibility of progress.
• Facilitate governance activities, prepare minutes, and follow up on actions.
• Maintain project tools and repositories in PMO systems (SharePoint, Monday.com, Excel).
• Participate in ad hoc PMO initiatives and process improvements.

Skills

Schedule coordination

Project tracking

Governance reporting

Cross-functional collaboration

Tools

SharePoint

Monday.com

Excel

Job description

Job Description:

MediCard Phils., Inc.is one of the country's leading HMOand the only HMOfounded and run by Doctors. Since its inception, the concept of service-oriented total health care has been the molding ideal of MediCard. The competition is vast, and the benefits being offered by the competitors are tempting. However, MEDICard has taken the lead in providing innovative and productive ideas that cut down the cost of health maintenance without compromising its quality.

MediCardnow boasts of more than half a million members and over 54,000 accredited doctors in over 1,000 hospitals and clinics nationwide. It also operates 16 MediCard free-standing clinics that provide services at par with those offered by hospitals minus the confinement.

MediCardis currentlylooking for assertive, dynamic and energetic individuals to fill up the following vacancy:

The Project Associate provides essential support to project and program teams by managing schedules, tracking progress, and ensuring smooth coordination across initiatives. This role also assists the Governance Manager in maintaining compliance with PMO standards and reporting requirements. It’s a hands‑on role that keeps projects organized and moving, while contributing to governance and operational efficiency.Coordinate project schedules and timelines – Assist in planning and maintaining calendars for cross-project and program-level activities, ensuring alignment and avoiding conflicts.

• Coordinate project schedules and timelines – Assist in planning and maintaining calendars for cross-project and program-level activities, ensuring alignment and avoiding conflicts.
  (~30%)
• Support project tracking and documentation – Maintain project trackers, status reports, and documentation to support project managers and ensure visibility of progress.
  (~30%)
• Facilitate logistics and assist in Governance activities – Organize project meetings, prepare minutes, follow up on action items, and ensure stakeholders are informed and engaged. Help with preparation of governance reports, compliance checks, and documentation reviews to support PMO and non-PMO standards and processes
  (~20%)
• Maintain project tools and repositories – Ensure project data is up-to-date in PMO tools (e.g., SharePoint, Monday.com, Excel trackers), and support teams in using these tools effectively.
  (~15%)
• Support ad hoc PMO initiatives – Participate in special projects, process improvements, or internal PMO activities as needed.
  (~5%)