PMO Specialist

PwC Philippines; Makati; On-site; PHP 900,000 - 1,500,000; Full time

Job summary

PwC Philippines is seeking a highly organized PMO Specialist to support planning, governance, and reporting for strategic initiatives and digital transformation programs. The role focuses on delivering projects on time, within scope and budget, while providing management with actionable insights.

Ideal candidates have 5+ years in project management, governance, and executive reporting, with strong communication and cross-functional collaboration skills in complex environments.

Qualifications

• Bachelor's degree in Information Technology, Computer Science, Business Administration, Engineering, Management, or related field.
• Minimum of 5 years of professional experience in project management, PMO operations, program coordination, or project delivery.
• At least 2-3 years of hands-on experience in project governance, monitoring, and executive reporting.
• Demonstrated experience supporting multiple projects or complex transformation initiatives.
• Strong understanding of project management methodologies, including Agile, Waterfall, and Hybrid approaches.
• Experience preparing project status reports, management dashboards, RAID logs, and executive presentations.
• Proficiency in Microsoft Excel, PowerPoint, Word, and project management tools.
• Excellent organizational, analytical, problem-solving, and stakeholder management skills.
• Strong written and verbal communication skills, including the ability to engage with senior management.

Responsibilities

• Support project managers and program leads in developing and maintaining detailed project plans, timelines, milestones, and deliverables.
• Coordinate project activities across multiple teams, workstreams, vendors, and stakeholders.
• Monitor project progress and ensure timely completion of assigned activities.
• Track project dependencies, critical milestones, resource allocations, and deliverable commitments.
• Facilitate project meetings, status reviews, and stakeholder coordination sessions.
• Establish and maintain project governance frameworks, reporting standards, templates, and documentation.
• Monitor project performance against scope, schedule, budget, and quality objectives.
• Maintain RAID logs and coordinate mitigation activities.
• Ensure compliance with project management methodologies and organizational policies.
• Prepare weekly and monthly project status reports, executive dashboards, and management presentations.
• Consolidate updates from different workstreams to show overall program health.
• Track KPIs, milestones, resource utilization, and delivery performance.
• Highlight deviations, risks, and management decisions.
• Provide data-driven insights and recommendations to project managers and leadership.
• Act as a central coordination point between project teams, stakeholders, and vendors.
• Facilitate governance meetings, steering committees, and status discussions.
• Prepare meeting agendas, minutes, action trackers, and decision logs.
• Ensure timely communication of updates, escalations, risks, and decisions.
• Follow up with stakeholders to ensure accountability and closure of actions.
• Assist in monitoring budgets, forecasts, and expenditures.
• Track resource assignments, capacity, and staffing requirements.
• Coordinate with finance, procurement, and delivery teams on budgets.
• Support financial reporting and variance analysis.

Skills

Project coordination

Stakeholder management

Reporting

Analytical skills

Communication

Education

Bachelor's degree in IT/CS/Business/Engineering

Tools

Microsoft Excel

PowerPoint

Word

Microsoft Project

Jira

Confluence

Azure DevOps

Smartsheet

Job description

We are seeking a highly organized, analytical, and results-driven PMO Specialist with at least five (5) years of relevant experience in project management, project governance, and portfolio coordination. The successful candidate will support the planning, execution, monitoring, and governance of strategic initiatives, technology implementations, and digital transformation programs. This role will be responsible for ensuring projects are delivered within agreed timelines, budgets, scope, and quality standards while providing management with accurate reporting, actionable insights, and effective coordination across multiple stakeholders. The ideal candidate must have strong project management fundamentals, excellent communication skills, and experience working in complex, cross-functional environments.

Key Responsibilities

1. Project Planning and Coordination

• Support project managers and program leads in developing and maintaining detailed project plans, timelines, milestones, and deliverables.
• Coordinate project activities across multiple teams, workstreams, vendors, and stakeholders.
• Monitor project progress and ensure timely completion of assigned activities.
• Track project dependencies, critical milestones, resource allocations, and deliverable commitments.
• Facilitate project meetings, status reviews, and stakeholder coordination sessions.

2. Project Governance and Monitoring

• Establish and maintain project governance frameworks, reporting standards, templates, and documentation.
• Monitor project performance against agreed scope, schedule, budget, and quality objectives.
• Maintain and regularly update RAID (Risks, Assumptions, Issues, and Dependencies) logs.
• Identify project risks, issues, and bottlenecks and coordinate mitigation and resolution activities.
• Ensure compliance with established project management methodologies, governance processes, and organizational policies.

3. Reporting and Management Information

• Prepare weekly and monthly project status reports, executive dashboards, and management presentations.
• Consolidate project updates from different workstreams to provide an accurate view of overall program health.
• Track and report key performance indicators (KPIs), milestones, resource utilization, and delivery performance.
• Highlight project deviations, critical risks, and required management decisions.
• Provide data-driven insights and recommendations to project managers, program leads, and senior leadership.

4. Stakeholder and Communication Management

• Act as a central coordination point between project teams, business stakeholders, technology teams, and external vendors.
• Facilitate regular project governance meetings, steering committee meetings, and status discussions.
• Prepare meeting agendas, minutes, action trackers, and decision logs.
• Ensure timely communication of project updates, escalations, risks, and decisions.
• Follow up with stakeholders to ensure accountability and closure of outstanding actions.

5. Resource, Budget, and Financial Tracking

• Assist in monitoring project budgets, financial forecasts, and actual expenditures.
• Track resource assignments, capacity, utilization, and project staffing requirements.
• Coordinate with finance, procurement, and delivery teams on budget-related activities.
• Support project financial reporting and variance analysis.
• Monitor vendor deliverables and contractual milestones, where applicable.

6. Process Improvement and PMO Standards

• Identify opportunities to improve project management processes, reporting, and governance practices.
• Develop and maintain standardized PMO templates, trackers, dashboards, and procedures.
• Support the implementation of project management tools and automation solutions.
• Promote consistent application of project management best practices across different initiatives.
• Contribute to continuous improvement initiatives to enhance project delivery efficiency and transparency.

Qualifications and Experience

Required Qualifications

• Bachelor's degree in Information Technology, Computer Science, Business Administration, Engineering, Management, or a related field.
• Minimum of 5 years of professional experience in project management, PMO operations, program coordination, or project delivery.
• At least 2-3 years of hands-on experience in project governance, monitoring, and executive reporting.
• Demonstrated experience supporting multiple projects or complex transformation initiatives.
• Strong understanding of project management methodologies, including Agile, Waterfall, and Hybrid approaches.
• Experience preparing project status reports, management dashboards, RAID logs, and executive presentations.
• Proficiency in Microsoft Excel, PowerPoint, Word, and project management tools.
• Excellent organizational, analytical, problem-solving, and stakeholder management skills.
• Strong written and verbal communication skills, including the ability to engage with senior management.

Preferred Qualifications

• Experience in consulting, professional services, financial services, or large enterprise environments.
• Familiarity with Microsoft Project, Jira, Confluence, Azure DevOps, Smartsheet, or similar project management platforms.
• Experience using Power BI or other reporting and visualization tools.
• Knowledge of project financial management, resource planning, and vendor coordination.
• Certifications such as PMP, CAPM, PRINCE2, Certified ScrumMaster (CSM), or equivalent are an advantage.