Pharma Sample Login (w/ laboratory testing experience, microbiology testing)

SGS & Co; Muntinlupa; On-site; PHP 279,000 - 502,000; Full time

Job summary

SGS & Co is seeking an administrative professional in the Philippines to support the laboratory operations. You will enter client orders and sample data into the LIMS, and ensure all documentation is complete and compliant with cGMP standards.

The role involves coordinating with affiliates to obtain missing information and maintaining accurate records. Responsibilities include reviewing reports and invoices, following SOPs, and performing data validation in LIMS with attention to detail.

Qualifications

• Requires a bachelor's degree in a scientific/technical field.
• 1–2 years laboratory or lab-adjacent experience preferred.
• Familiarity with GMP (Good Manufacturing Practice) regulations is required.
• Experience with LIMS or similar systems is an advantage.

Responsibilities

• Register client order and sample information in the LIMS with test method and specification assignment.
• Review documentation to ensure paperwork is properly filled out (reports, invoices, lot numbers).
• Contact affiliates for missing or inaccurate information, including purchase orders and test clarifications.
• Follow lab SOPs related to sample management, login processes and documentation.
• Validate data in the LIMS per cGMP and report errors for correction.

Skills

Detail-oriented

English proficiency

Time management

Teamwork

Education

Bachelor’s degree in a scientific/technical field

Tools

LIMS (LabVantage)

Microsoft Office

Job description

Company Description

We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 93,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.

Job Description

Specific Responsibilities

• Registers client order- and sample information in the LIMS, with test method and specification assignment.
• Review documentation to ensure that all paperwork is properly filled out (report to/invoice to info, lot number verification, etc.)
• Contact the affiliate if required information is missing or inaccurate, including purchase orders, test clarifications.
• Rigorously follows the lab's internal SOPs related to sample management, login processes, and documentation.
• Validates accuracy of certain operational data in the LIMS; identify, reports the errors detected, perform changes in line with cGMP requirements, or follow-up correction, as assigned.
• Backup for Department review, in the future.
• Performs other tasks of administrative nature, in accordance with cGMP, as trained and as (re-)assigned by the Supervisor.
• Ensures the tasks assigned are accomplished in due time. In case of foreseeable delay, the GBS Team Coordinator (or section Lab Manager in their absence) is notified immediately.
• Adopts and supports specific operational improvement activities, as communicated by the GBS Supervisor, with focus on the improvement of quality and efficiency.
• Performs other related duties as may be assigned either in support of departmental goals or for his/her personal or professional training, education or development as programmed by his/her immediate superior.
• At all times, comply with SGS Code of Integrity and Professional Conduct and with all SGS QHSE and HR policies and procedures. Ensure the work area in GBS is always clean and presentable.

Qualifications

• Bachelor’s degree required, strongly preferably in a scientific or technical area.
• Minimum 1-2 years working experience, preferably in laboratory setup. General knowledge of chemistry, analytical techniques and methodologies is an advantage.
• Demonstrated understanding of relevant GMP (Good Manufacturing Practice) regulations is required.
• Working experience with LIMS system is preferred, knowledge of Labvantage LIMS is an advantage.
• Strong computer skills, proficiency in Microsoft Office applications, including Outlook, Word, and Excel. Ability to learn quickly new technologies.
• Good written and verbal communication skills in English (B2+).

Additional Information

The candidate must possess the following skills:

• Detail-oriented with the ability to identify minor discrepancies.
• Strong sense of responsibility for the quality and integrity of the work assigned.
• Meticulous in data entry, and in adherence to protocols.
• Proficient in effectively prioritizing tasks to meet deadlines.
• Ability to work both collaboratively and independently, manage time effectively.
• Strong team player with the ability to collaborate efficiently in diverse work environments.