Personal Assistant

TOA Global Pty; Philippines; Remoto; PHP 804.000 - 1.116.000; Tempo pieno

Vantaggi offerti da questo lavoro

Annual leave benefits

HMO/Life Insurance

Remote work with IT support

Executive exposure

Descrizione del lavoro

TOA Global Pty is seeking a highly capable Personal Assistant to support Partners in a remote, full-time capacity. You will handle conflict checks, client acceptance, engagement letters, and key administrative workflows across APS and Vault.

This role requires deep audit lifecycle understanding and proactive problem-solving. Ideal candidates have 5+ years in a Personal Assistant/EA role within an audit environment, strong English communication, and expertise with practice management systems.

Competenze

• Minimum of 5+ years of dedicated Personal Assistant/EA experience in Audit or public accounting.
• Strong proficiency in APS tools and practice management systems.
• Excellent organizational and time-management skills.
• Superior English communication, written and spoken.
• Proactive mindset; anticipates needs and resolves bottlenecks.

Mansioni

• Support audit front-end tasks like conflict checks and client acceptance documentation.
• Set up new clients in APS/Vault and manage monthly billing cycles.
• Maintain essential tracking systems, including the 60-day audit lockdown tracker.
• Prepare weekly timesheets and CPD training compliance reports for Partners.
• Coordinate meetings and CPD registers with Partners; assist in proposals.

Conoscenze

Personal Assistant experience

Executive communication

Proactive mindset

Organizational skills

Time management

English proficiency

Strumenti

APS tools

Practice management systems

Descrizione del lavoro

Personal Assistant

Location: Manila, Philippines
Work Arrangement: Remote, Full-time
Shift: Monday - Friday | 7:00 AM - 4:00 PM PHT
Salary Range: Php 72,000 - Php 100,000

Unlock Your Potential!

At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, and the Philippines, supporting our global clients in the accounting and audit industries.

As a Personal Assistant, you are the strategic right hand to the firm's Partners. This is not a general administration role; it is a specialized position requiring a deep understanding of the Audit lifecycle and professional services operations. You will manage critical administrative workflows-from conflict checks to 60-day lockdown trackers-that allow our Partners to focus on high-level decision-making and strategic client advisory. Enjoying the ultimate flexibility of a full-time remote work arrangement, you will be the engine that keeps executive operations running seamlessly.

About the Partner

• AFR Top 10 Prestige: Join a premier firm ranked #10 on the AFR Top 100 Accounting Firms list with over 130 years of industry excellence.

• Direct Leadership Access: Build your expertise through daily 1:1 access to Partners and Managers who are genuinely invested in your mentorship.

• Full Career Backing: Accelerate your progression with a dedicated Graduate College, continuous technical training, and full CA support.

• Global & Local Scale: Tap into an international alliance spanning 130+ countries while collaborating with 1,200+ professionals locally.

• People-First Culture: Thrive in a relationship-driven environment connected by regular firm events, social activities, and a collaborative team spirit.

Your Impact

• Audit & Compliance Administration: Support the front-end of the audit process by preparing conflict checks and client acceptance documentation. Manage the execution of engagement letters, opinions, and formal correspondence, ensuring all financial packages are perfectly collated.

• Practice Management (APS/Vault): Take full ownership of setting up new clients and maintaining core database details within APS and Vault. Process monthly client billing cycles and proactively follow up on outstanding invoices to protect healthy firm cash flow.

• Operational Tracking: Manage essential firm tracking systems, including staff movement schedules for specific divisions and the critical 60-day audit lockdown tracker, ensuring all administrative compliance markers are met without fail.

• Performance Reporting: Prepare weekly timesheet summaries and HARRIE training compliance reports for Partners. Act as the primary point of contact for internal staff, confidently following up on outstanding items to ensure 100% team compliance.

• Executive Liaison & CPD Management: Coordinate high-priority divisional meetings and in-person training sessions. Manage Partner CPD (Continuing Professional Development) registers, ensuring their professional compliance certifications remain perfectly up to date.

• Proposal Support: Assist in compiling and reviewing comprehensive client proposals, ensuring that the firm's corporate value proposition is presented with the highest level of professionalism and accuracy.

What You Bring

• The Experience:Minimum of 5+ years of dedicated experience as a Personal Assistant, Executive Assistant, or Practice Administrator specifically within an Audit or public accounting environment. You deeply understand the urgency, seasonal cycles, and regulatory nuances of the audit industry.

• Technical Mastery: Strong, functional proficiency in APS tools and practice management systems is essential. You are highly comfortable navigating software to pull operational reports and manage complex billing pipelines.

• Operational Excellence: Exceptional organizational and time-management skills. You are a natural multitasker who can easily manage trackers, reports, and executive diaries simultaneously without losing sight of the finer details.

• Communication Prowess: Superior verbal and written English communication skills. You can confidently collaborate with both onshore Partners and offshore production teams, maintaining a professional yet firm tone when chasing outstanding items.

• The Mindset: A exceptionally high level of proactiveness. You don't wait for instructions; you actively anticipate the needs of the Partners and resolve administrative bottlenecks before they can impact executive schedules.

Why You'll Love It Here

We believe in rewarding high achievers with a work environment that fuels both professional growth and personal well-being.

• Time for You: Enjoy 21 Total Annual Service Incentive Leaves, flexible to use for travel, emergencies, or anything you may need for your Me time.

• Tenure Recognition Program: Celebrate your milestones with us; on your 2nd year, choose between a cash reward or one free HMO dependent.

• Health & Security: Comprehensive HMO and Life Insurance coverage from day one.

• Day Shift Stability: Enjoy a stable day shift schedule that respects your time, eliminates night shifts, and keeps you perfectly synced with the Australian business day.

• Remote Freedom: Eliminate the daily commute entirely and design your ideal workspace with a full-time, work-from-home arrangement backed by robust corporate IT support.

• Executive Exposure: Elevate your career by working directly with top-tier accounting partners and gaining specialized operational knowledge in international audit frameworks.