Personal Assistant

TOA Global Pty; Manila; Remote; PHP 804,000 - 1,116,000; Full time

Benefits offered by this job

21 annual leaves & incentives

HMO & Life Insurance

Remote work with IT support

Professional development

Job summary

TOA Global Pty is seeking a highly experienced Personal Assistant to serve as the strategic right hand to Partners in a fully remote role. You will manage conflict checks, client documentation, engagement letters, and critical workflows to enable senior decision-making in a global accounting and audit environment.

The role requires 5+ years in a PA/EA capacity within audit or public accounting, with strong APS/tool proficiency and excellent English communication.

Qualifications

• Minimum 5+ years as a PA/EA in audit or public accounting.
• Deep understanding of Audit lifecycle and professional services operations.
• Strong command of APS tools and practice management systems.
• Excellent English communication skills.

Responsibilities

• Audit & Compliance Administration: prepare conflict checks, client acceptance docs, and engagement letters.
• Practice Management: set up new clients and maintain core database details in APS/Vault; manage monthly billing and follow up on invoices.
• Operational Tracking: manage staff movement schedules and 60-day audit lockdown tracker.
• Performance Reporting: prepare weekly timesheet summaries and CPD/compliance reports for Partners.
• Executive Liaison & CPD Management: coordinate meetings and CPD registers for Partners.
• Proposal Support: assist in compiling and reviewing client proposals with professionalism.

Skills

Personal Assistant

Executive Assistant

Audit industry

Public accounting

APS tools

Tools

APS tools

Practice management systems

Job description

Location: Manila, Philippines
Work Arrangement: Remote, Full-time
Shift: Monday - Friday | 7:00 AM - 4:00 PM PHT
Salary Range: Php 72,000 - Php 100,000

Unlock Your Potential!

At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, and the Philippines, supporting our global clients in the accounting and audit industries.

As a Personal Assistant, you are the strategic "right hand" to the firm's Partners. This is not a general administration role; it is a specialized position requiring a deep understanding of the Audit lifecycle and professional services operations. You will manage critical administrative workflows-from conflict checks to 60-day lockdown trackers-that allow our Partners to focus on high-level decision-making and strategic client advisory. Enjoying the ultimate flexibility of a full-time remote work arrangement, you will be the engine that keeps executive operations running seamlessly.

About the Partner

• AFR Top 10 Prestige: Join a premier firm ranked #10 on the AFR Top 100 Accounting Firms list with over 130 years of industry excellence.
• Direct Leadership Access: Build your expertise through daily 1:1 access to Partners and Managers who are genuinely invested in your mentorship.
• Full Career Backing: Accelerate your progression with a dedicated Graduate College, continuous technical training, and full CA support.
• Global & Local Scale: Tap into an international alliance spanning 130+ countries while collaborating with 1,200+ professionals locally.
• People-First Culture: Thrive in a relationship-driven environment connected by regular firm events, social activities, and a collaborative team spirit.

Your Impact

Audit & Compliance Administration

Support the front-end of the audit process by preparing conflict checks and client acceptance documentation. Manage the execution of engagement letters, opinions, and formal correspondence, ensuring all financial packages are perfectly collated.

Practice Management (APS/Vault)

Take full ownership of setting up new clients and maintaining core database details within APS and Vault. Process monthly client billing cycles and proactively follow up on outstanding invoices to protect healthy firm cash flow.

Operational Tracking

Manage essential firm tracking systems, including staff movement schedules for specific divisions and the critical 60-day audit lockdown tracker, ensuring all administrative compliance markers are met without fail.

Performance Reporting

Prepare weekly timesheet summaries and HARRIE training compliance reports for Partners. Act as the primary point of contact for internal staff, confidently following up on outstanding items to ensure 100% team compliance.

Executive Liaison & CPD Management

Coordinate high-priority divisional meetings and in-person training sessions. Manage Partner CPD (Continuing Professional Development) registers, ensuring their professional compliance certifications remain perfectly up to date.

Proposal Support

Assist in compiling and reviewing comprehensive client proposals, ensuring that the firm's corporate value proposition is presented with the highest level of professionalism and accuracy.

What You Bring

The Experience

Minimum of 5+ years of dedicated experience as a Personal Assistant, Executive Assistant, or Practice Administrator specifically within an Audit or public accounting environment. You deeply understand the urgency, seasonal cycles, and regulatory nuances of the audit industry.

Technical Mastery

Strong, functional proficiency in APS tools and practice management systems is essential. You are highly comfortable navigating software to pull operational reports and manage complex billing pipelines.

Operational Excellence

Exceptional organizational and time-management skills. You are a natural multitasker who can easily manage trackers, reports, and executive diaries simultaneously without losing sight of the finer details.

Communication Prowess

Superior verbal and written English communication skills. You can confidently collaborate with both onshore Partners and offshore production teams, maintaining a professional yet firm tone when chasing outstanding items.

The Mindset

A exceptionally high level of proactiveness. You don't wait for instructions; you actively anticipate the needs of the Partners and resolve administrative bottlenecks before they can impact executive schedules.

Why You'll Love It Here

We believe in rewarding high achievers with a work environment that fuels both professional growth and personal well-being.

Time for You: Enjoy 21 Total Annual Service Incentive Leaves, flexible to use for travel, emergencies, or anything you may need for your "Me time."

Tenure Recognition Program: Celebrate your milestones with us; on your 2nd year, choose between a cash reward or one free HMO dependent.

Health & Security: Comprehensive HMO and Life Insurance coverage from day one.

Day Shift Stability: Enjoy a stable day shift schedule that respects your time, eliminates night shifts, and keeps you perfectly synced with the Australian business day.

Remote Freedom: Eliminate the daily commute entirely and design your ideal workspace with a full-time, work-from-home arrangement backed by robust corporate IT support.

Executive Exposure

Elevate your career by working directly with top-tier accounting partners and gaining specialized operational knowledge in international audit frameworks.