Permits Officer

Bravo Ventures Inc.; Mandaluyong; On-site; PHP 350,000 - 520,000; Full time

Job summary

Bravo Ventures Inc. in Metro Manila is seeking a Permit & Compliance Coordinator to manage government permits, licenses, and regulatory documents. You will prepare, submit, track, and renew approvals, ensuring full compliance and timely renewals across all agencies.

Key duties include liaising with LGUs, attending hearings, maintaining records, and reporting updates to management. The role requires strong organizational skills and knowledge of local regulatory processes.

Qualifications

• Ensure activities comply with laws to avoid penalties.
• Maintain well-organized digital and physical files for applications and permits.
• Provide regular updates and progress reports to management.
• Prepare compliance summaries for audits and internal reviews.

Responsibilities

• Prepare, submit, track, and renew permits and licenses.
• Pay application fees and secure official receipts.
• Follow up on applications, attend hearings, and resolve deficiencies.
• Collect signed permits and approved documents upon release.
• Represent the company to LGUs and regulatory bodies.
• Build good relations with government personnel.
• Coordinate with internal teams for required documents.
• Attend consultations, inspections, and meetings as required.
• Maintain a master log of permits and renewals.
• Monitor new ordinances and regulatory changes and report impacts.

Skills

Regulatory compliance

Permit applications

LGU liaison

Document management

Audits support

Tools

Notarial/govt paperwork tools

Job description

About the role

Serves as the official link between the organization and government agencies/LGUs. Responsible for preparing, submitting, tracking, and renewing all required permits, licenses, clearances, and regulatory documents to ensure full compliance and avoid operational delays.

Key responsibilities

• Prepare, verify completeness, and submit applications for business permits, Mayor's Permit, Barangay Clearance, building, occupancy, electrical/plumbing permits, Fire Safety Inspection Certificate (FSIC), ECC/Environmental permits, BIR, SEC, DTI, SSS, PhilHealth, Pag-IBIG registrations/updates, and other industry-specific licenses, certifications, and clearances
• Pay application/processing fees and secure official receipts
• Follow up on pending applications, attend hearings/inspections, and resolve deficiencies
• Collect signed permits and approved documents upon release
• Act as primary company representative to LGUs, national agencies, and regulatory bodies
• Build and maintain good working relations with government personnel
• Coordinate internal teams to gather technical, legal, and supporting documents
• Attend consultations, inspections, and meetings as required
• Maintain a master log of all permits with expiry dates; initiate renewals ahead of deadlines
• Monitor new ordinances, policies, and regulatory changes; report impacts to management

About you

• Ensure all activities align with laws to prevent penalties or suspensions
• Keep organized digital/physical files of applications, receipts, and approved permits
• Submit regular status updates and progress reports to management
• Prepare compliance summaries for audits or internal reviews
• Perform fieldwork, document deliveries, and errands as needed
• Assist with notarization, apostille, and other legalization requirements
• Support related administrative tasks assigned by the manager